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That all depends on who you owe the money to. Petty cash is basically a small amount of cash that can be used by employees to buy miscellaneous goods such as girl scout cookies or that cleaner people always come to your office to try and sell. Once the money is taken, they have to deposit a slip of paper telling how much money was spent by who, and what did that money purchase. If you buy something small for the business or other employees with the money from petty cash, that IOU is part of petty cash. However, if you have an IOU (I Owe You) towards another business, it is considered to be an Account Payable because you purchased goods with money that you promise them within the next 30 or so days.

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Q: Are IOUs part of the petty cash fund?
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Assuming you are asking about an "Imprest" Petty Cash account with a nominal balance of $174, an actual cash content of $25, and receipts representing $137 in legitimate purchases, the entry would be something like the following: Debit Expense Accounts (itemized according to nature of receipts): $137Debit Expense Account "Petty Cash Shrinkage" (or whatever it is called in your system): $12Credit Petty Cash: $149Note: Recognize Petty Cash Expense Debit Petty Cash: $149Credit Checking (or wherever you get the cash from): $149Note: Restore Petty Cash to Imprest level ($174) OR the composite equivalent entry: Debit Expense Accounts (itemized according to nature of receipts): $137Debit Expense Account "Petty Cash Shrinkage": $12Credit Checking: $149 Hope this helps


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