What are the responsibility of an administrative officer?

Answer 1

Administrative Officer

of Lower Judiciary

in Bangladesh :

Job Description & Responsibilities as described in

“Criminal Rules and Orders (Practice and Procedure of Subordinate Courts) 2009” by the High Court Division of the Supreme Court of Bangladesh.

CHAPTER XXVII

OFFICE RULS AND ADMINISTRATIVE WORKS

Rule 446. (1) The Administrative Officer of Court of Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate, as the case may be, will held responsible for the due and prompt performance of all duties connected with the management and supervision of the condition of the offices, the records kept there and the work done by the staff employed.

(2) It is the duty of the Administrative Officer to insist on the regular and efficient discharge of all kinds of Business for which any and every member of the establishment is responsible, to exercise proper personal control and supervision over them to make himself thoroughly acquainted with each man’s work and check it frequently, to give proper instructions regarding the maintenance of Registers etc., and the performance of other duties and to see that the Rules and Orders of the High Court Division are strictly carried out.

(3) The Administrative Officer should inspect from time to time the work of each member of the staff and submit periodical reports to the Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate, as the case may be, regarding the condition of the office and work of the staff of different Courts and departments. At the apparent indication of arrears in the work of any employee, or of such a pressure of work as is likely to cause arrears, the matter must be reported at once to the concerned Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate and all cases of unreasonable delay in the disposal of business, misconduct and neglect or improper discharge of duty should be promptly brought to his notice. Whenever an Assistant of the establishment is about to go leave or transfer, the Administrative Officer should report to the concerned Presiding Officer about the arrears of his works, if any.

(4) A Pending List should be maintained in every Court by the Administrative Officer in the Officer in the prescribed From No. (M) 32 for inspection by the Presiding Officer of the Court concerned with a view to checking arrears or delay in the disposal of day to day business.

Note 1. The Pending List shall be laid before Presiding Officer for his examination at least once a fortnight and the fact of such examination having been made together with such instructions or remarks, as many appear necessary, shall be entered by him.

Note 2. All arrears of work in the office at the end of the preceding fortnight regarding entries in the various Registers, noting of results of cases, writing of Table of Contents, return of documents, periodical despatch of records, copies, information, etc., should also be briefly noted in the Pending List.

Rule 444. A Stock Book shall be maintained by the Nazir in the prescribed From No.(R)24(i) of all articles of office furniture and stores. All news purchases, issues and sales of the old stock must be entered in it as they occur. A verification of the stock should be made at least once a year by an Administrative Officer under the supervision of the Judge-in-Charge. A note of the verification should be made in the Stock Book and all discrepancies noticed should be accounted for immediately.

Answer 2

Administrative Officer

of Lower Judiciary

in Bangladesh :

Job Description & Responsibilities as described in

“Criminal Rules and Orders (Practice and Procedure of Subordinate Courts) 2009” by the High Court Division of the Supreme Court of Bangladesh.

CHAPTER XXVII

OFFICE RULS AND ADMINISTRATIVE WORKS

Rule 446. (1) The Administrative Officer of Court of Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate, as the case may be, will held responsible for the due and prompt performance of all duties connected with the management and supervision of the condition of the offices, the records kept there and the work done by the staff employed.

(2) It is the duty of the Administrative Officer to insist on the regular and efficient discharge of all kinds of Business for which any and every member of the establishment is responsible, to exercise proper personal control and supervision over them to make himself thoroughly acquainted with each man’s work and check it frequently, to give proper instructions regarding the maintenance of Registers etc., and the performance of other duties and to see that the Rules and Orders of the High Court Division are strictly carried out.

(3) The Administrative Officer should inspect from time to time the work of each member of the staff and submit periodical reports to the Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate, as the case may be, regarding the condition of the office and work of the staff of different Courts and departments. At the apparent indication of arrears in the work of any employee, or of such a pressure of work as is likely to cause arrears, the matter must be reported at once to the concerned Sessions Judge, Metropolitan Sessions Judge, Chief Judicial magistrate or Chief Metropolitan Magistrate and all cases of unreasonable delay in the disposal of business, misconduct and neglect or improper discharge of duty should be promptly brought to his notice. Whenever an Assistant of the establishment is about to go leave or transfer, the Administrative Officer should report to the concerned Presiding Officer about the arrears of his works, if any.

(4) A Pending List should be maintained in every Court by the Administrative Officer in the Officer in the prescribed From No. (M) 32 for inspection by the Presiding Officer of the Court concerned with a view to checking arrears or delay in the disposal of day to day business.

Note 1. The Pending List shall be laid before Presiding Officer for his examination at least once a fortnight and the fact of such examination having been made together with such instructions or remarks, as many appear necessary, shall be entered by him.

Note 2. All arrears of work in the office at the end of the preceding fortnight regarding entries in the various Registers, noting of results of cases, writing of Table of Contents, return of documents, periodical despatch of records, copies, information, etc., should also be briefly noted in the Pending List.

Rule 444. A Stock Book shall be maintained by the Nazir in the prescribed From No.(R)24(i) of all articles of office furniture and stores. All news purchases, issues and sales of the old stock must be entered in it as they occur. A verification of the stock should be made at least once a year by an Administrative Officer under the supervision of the Judge-in-Charge. A note of the verification should be made in the Stock Book and all discrepancies noticed should be accounted for immediately.