Office management

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Office manager is a profession related to office supervisory positions.

People that hold office management positions conduct special studies and based on the results of these special studies, they develop reports. Apart from developing reports, they also provide input to management on the development of policies and procedures. Office management may also provide paralegal support, and may draft correspondence for management, schedule appointments, etc.

Office Managers

An office manager is an employee charged with the general administrative responsibilities of any given office of a corporation. In small and medium sized companies the task is often given to the corporation's accountant. In large companies there will often be several offices in several geographical areas, and each one will have an office manager.

Main functions

The office manager is the coordinator of the work system. An office manager is responsible for planning, organization, and controlling the clerical aspect of the organization, including the preparation, communication, coordination and storage of data to support production and other important operations of an industrial establishment. Often he also engages in marketing. Her tasks are to monitor the work processes and to evaluate the outcome. The outcomes of work are intended for what can be called the final receiving system, as for instance, client, customer, and other departments.

Their role is to coordinate on the front and by giving assignment. An office manager usually leads or manages a team of secretaries or administrative clerks. She/He takes care of the assignment of tasks inside the department whereby the more complex tasks come to his account.

Positions allocated to usual classification perform a combination of the following office management functions:

• Budget development and implementation
• Purchasing
• Human resources
• Accounting
• Printing
• Records management
• Forms management
• Payroll
• Facilities management
• Space management
• Risk management
• Grants administration
• Affirmative action and equal employment opportunity
• Information technology and telecommunications
• Monitoring the management of health and safety in the company office
• Assisting senior managers in identifying health and safety needs in their departments
• Responsibility for the day to day running of the office
• Liaising with senior managers to ensure that staff in the division have appropriate information technology equipment
• Managing a range of budgets including accommodation, health & safety for company
• Plan, consult and manage office moves for the division and other units within the department

Considering the diversity of functions, someone holding an office manager position is expected to have many talents. Some of the competencies which he or she is expected to possess are problem solving and decision making abilities, integrity, assertivity, flexibility, accuracy and the ability to cope with pressure.

See also

• office technology
• office equipment
• Association of Professional Office Managers (APOM)
• Data Processing Management Association (DPMA)
• Chief administrative officer

External links

• Association of Professional Office Managers