How does job description differ from job specifications?
Job description is basically the list of responsibilities, reporting relationships, working conditions and supervisory responsibilities of the job. Whereas, job specification is related to the 'human requirements' like education, skills and personality aspects required for a job.
Let us take an example of a hotel receptionist. The job description of a hotel receptionist will include the duties required to be performed by the receptionist, like
· Meeting, greeting, and welcoming visitors.
· Entering visitors details into the visitors log book.
· Assist visitors fill out visitors pass, and issuing of visitors pass.
· Allocating rooms to guests.
· Taking and passing on messages.
While the job specification of the receptionist will include the human skills required
for the job, like
· A friendly, descent, attractive and professional appearance.
· Confident personality.
· A welcoming, friendly and helpful attitude.
· A calm, efficient manner.
· To enjoy dealing with people.
· Excellent communication skills.
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Typically, performance specifications are guidelines laid out by the client as a way to inform the contractor of exactly how they want a job to be completed. Many times these specifications are linked to contract documents and are required to be completed by the contractor prior to receiving payment for the job.
There are reasons for good job descriptions from the point of view of the employer and from the point of view of the employee. From the employer's point of view, a good job description makes very clear what is expected from the worker. If the worker does not perform in accordance with the requirements of the description, the employer can take steps to ask the worker to leave the job. This would protect the employer…
A job description describes the major areas of an employee's job or position. A good job description begins with a careful analysis of the important facts about a job, such as the individual tasks involved, the methods used to complete the tasks, the purpose and responsibilities of the job, the relationship of the job to other jobs, and the qualifications needed for the job. -Sanjay Rana Magar Nepal