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For a formal business meeting, the Secretary would keep Minutes. The Minutes should be dated and a list made of the participants' names at 'this' meeting. The Minutes should document each speaker, what each said, any decisions made, and who will be responsible for each task. The last point Minutes document is when the members will meet again, date, time, etc.

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Q: What documentation required when organising and managing a formal meeting?
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Who is responsible for the documentation in a formal meeting?

The organization's Secretary (sometimes known as the Recording Secretary).


Types of business administration?

supporting meeting producing document managing diaries handling date etc


Difference between Managing director and Whole Time Director?

Managing Director means a director who by virtue of an agreement with the company or of a resolution passed by the company in general meeting or by its Board of Directors or by virtue of its memorandum or articles of association is entrusted with substantial powers of management which would not otherwise be exercisable by him. It includes a director occupying the position of managing director by whatever name called. Whole time director includes a director in the whole time employment of the company. A person who does not devote substantially the whole of his time to the company is not a whole time director. A whole time director is virtually a managing director though not so designated. A director in charge is also in the same position as a managing director. It has been held that a Managing director is a part of the company's Board of directors and not a servant of the company.


What are the importances of meeting minutes in conducting a meeting?

Following are the importances of meeting minutes in conducting a meeting: 1) Agenda of Meeting can be documented and send to all the people who are going to attend the meeting. This helps to prepare them in advance for the Meeting dicussion. 2) Meeting held gets documented and can be refer in future for information like Meeting Topic, Attendees, Absentees, Meeting duration , Meeting recorder etc 3) It helps in documenting the Action items (identified in Meeting) with the Resposible person, Target date and how to track them. 4) Meeting minutes helps in tracking the action items to closure or carry forward to next meeting notes 5) It helps in documenting the Information sharing and important discussions take place during the meeting.


Which activities for managing this project occur in the Executing process group?

-Checking that the testing procedures you've planned are picking up all major bugs -Hiring a development -Buying hardware upgrades the development team needs -Holding a shareholders meeting where you demonstrate the version that's about to be released

Related questions

What document require for organizing and managing meeting?

A written agenda is for organizing and managing a meeting.Meeting Minutes are for for organizing and recording highlights of a meeting.


What form or documentation is used to manage meetings or negotiating?

Meeting worksheet


Who is responsible for the documentation in a formal meeting?

The organization's Secretary (sometimes known as the Recording Secretary).


Meeting Management Software?

Meeting Management Software makes planning and managing all aspects of a meeting easier. It typically includes a calendar to keep track of meetings, budget tracking, attendee information and more.


Types of business administration?

supporting meeting producing document managing diaries handling date etc


What are the implications if there is not a quorum at a meeting?

A quorum is the minimum number of members of an organization required to transact business in a meeting. If there is no quorum at a meeting, then votes cannot be taken at that meeting.


What is the difference between project management and meeting management?

They're completely different things, project management is about managing a project (eg. from the initiating to the closing phase), while, on the other hand, meeting management, is about just managing a meeting, which is defined by a purpose, an agenda, and a very short timeframe (never more than a few hours). A project can have many meetings.


When managing a meeting which tool can be used to eliminate making assumptions that can easily lead to a misunderstanding?

Setting the ground rules


What document are you most likely to write if you are required to record information from a student council meeting?

The answer is meeting minuets


What can help me with managing meetings?

A great resource for meeting planning is Meetings Net.It will walk you through how to plan and handle meetings effectively.


Which are examples that show how to represent your boss with confidence and authority?

You review documentation..., When a team member..., When meeting with team members..., While representing your boss...


How much space per person is required in a meeting room is required?

10 sq ft per person