Formal language is the most appropriate language when writing a business letter.
An appropriate way to rewrite a sentence for a business letter would be in a way that is clear and non offensive in any way. Business letters should not be too casual or personal, they should maintain a professional air.
The term 'exhibit appropriate tone' for a business letter means to use a level of formality or informality that the suits the nature of the business communication for the specific letter. However, even if you know the person receiving the letter very well, too much informality is not appropriate when communicating a business matter because the letter needs to be clear and concise to accomplish the goal of the letter; the recipient of the letter may have other people read and follow through with the letter; the letter can be used as documentation (proof) of what transpired in a communication.
To address this person in a formal business letter, you would address the letter to "Dear Ms. Rodrigues." If you do not know the person the letter is being addressed to, start with, "To Whom it May Concern" or "Dear Sir or Madam."
The importance of writing a business letter is based on the purpose of the communication, not whether it is written to an organization or an individual person. If you know who the person at the organization would have the need of the information or be able to respond to a request, then it should be directed to that person. It the individual is not known, then the appropriate department or department head (Sales Dept. or Manager, Purchasing or Director of Personnel, etc.). Only if it is a small organization or the appropriate department or person is unknown, should a business letter be directed to the organization in general.
In the body of the letter.
Thanking Someone (APEX)
An appropriate way to rewrite a sentence for a business letter would be in a way that is clear and non offensive in any way. Business letters should not be too casual or personal, they should maintain a professional air.
sincerely
A letter of inquiry
Sincerely, Respectfully,
Most business letters end with "sincerely."
Check the company's requirements or preferences
I'll get right on that
The term 'exhibit appropriate tone' for a business letter means to use a level of formality or informality that the suits the nature of the business communication for the specific letter. However, even if you know the person receiving the letter very well, too much informality is not appropriate when communicating a business matter because the letter needs to be clear and concise to accomplish the goal of the letter; the recipient of the letter may have other people read and follow through with the letter; the letter can be used as documentation (proof) of what transpired in a communication.
Never
No. Usually people in businesses are looking for people who are proper and formal. Using slang would be completely INappropriate and would look sloppy.
Appropriate business clothes would be clothes that are considered to be business casual. Clothes that are torn, too short, and shows too much cleavage, should not be worn in a business.