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Microsoft Access is a database application and Microsoft Excel is a spreadsheet application, so they are two different kinds of application. There are things that both can do, but if you want to create a proper database, then Access is better than Excel. It has far more facilities for working with databases than Excel does. Because of that, it is simpler to do lots of things in Access than in Excel. If you want to create a spreadsheet, then that is what Excel is used for, though you can do a lot of things Excel does in Access. If you already have Excel and want to create databases, then you can, but you won't be able to do the really sophisticated things that Access can do and which a really good database needs, such as queries, reports, relationships etc. If you want a really good database that can do those things, then you need Access.

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Q: Why do you need Microsoft Access especially if you have Microsoft Excel?
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Why use Ms access to create databases and why not use Microsoft Excel?

Access is a database. Excel is a spreadsheet. Both are useful to displaying data systematically, but a database is enormously more flexible. Access is a relational database, which is even more flexible than an ordinary database and permits the data to be manipulated in many ways. +++ It's not "instead of" but "both" - using whichever is the better for the given work. ' It does depend on your purposes. Excel is by far the better if you need only a single table, or if you need to embed a lot of mathematical formulae in the spread-sheet - though MS has ruined what had been its nearly-good graph routines. A database table looks like a spread-sheet page, but it lacks the rapid copying functions that are valuable features in Excel.


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