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Answer letter for request letter

Updated: 10/25/2022
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9y ago

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A letter responding to a request should begin with the reason for writing:

  • "In response to your letter requesting...

If the request is for information, the letter should provide that information. If the requested information is not available immediately, the letter should say that and also give a time frame when the recipient can expect that the information will be provided.

If the request is for a type of documentation (price list, photos, copies of documents, etc), the letter should state what form of the requested documentation is attached. If that documentation isn't available, the letter should state that and a reason. If the documentation will be forwarded at a later time, a time frame when the recipient can expect it should be provided.

If the request is for something that can't be enclosed with a letter, the letter should state how it will be sent and when the recipient can expect it.

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