How can you write a letter to your tenants regarding parking slot allocation?

Answer 1

Using a standard business format:

LETTERHEAD

or Return Address of Sender

Date

Name of person addressed (or: To All Tenants)

Address

City, State, Zip (or equivalent depending on country)

REF: Parking lot allocation rules.

Dear Tenant,

First paragraph, state why you are writing: We are writing to ensure that all of our tenants understand and respect the parking privileges that are included in the rental (lease) fees for (name of building or complex).

Second paragraph: The following rules must be observed by all tenants and their guests:

• Each tenant is assigned...
• There are unassigned spaces for guests located...
• Deliveries...
• Parking lot maintenance...
• Winter snow removal...
• Etc...

Third paragraph: If you encounter any problems with these rules or chronic violators of these rules, please contact (name) at (phone number). Everyone's cooperation is expected in order to maintain a harmonious community at (name of building or complex). We thank you for your cooperation and we welcome tenants' suggestions to improve our community.

Thank you,

Signature

Print or Type Your Name

NOTE: The letter can be mailed to all current tenants or hand delivered to each apartment. Mailing the letters is a formal way of ensuring that all tenants have the information. A copy of the letter should be provided to each new tenant at the signing of a lease. As rules are changed, an edited letter should be provided, dated for the current rules in effect.