How do you write a letter of rejection for a job offer?

Answer 1

Use formal business format and keep it short, they don't want to wade through the letter to figure out what you're saying. Remember that they don't really care if you take the job, just don't offend them. Make it something simple. Use your own wording so that it looks like it comes from you.

Examples:

Thank you for the opportunity to interview with you and your company. After evaluating all of my options I have decided to accept a position with another company.

Kindest regards,

Thank you for the opportunity to work with you. I have, however, decided not to accept the position at this time.

Answer 2

This can be as easy as writing what might be seen as a form letter. For example; Dear Mr. Smith, after reviewing the qualifications of all of the applicants for the X position, we have selected another candidate whose skills and experience better match our needs at this time. We would like to thank you for your interest in the ABC company and we will keep your application on file for 90 days. Regards, etc etc

Answer 3

A true professional would thank them for being considered as a candidate and for taking the time to interview. You could always send a professionally type-written letter via US mail or a short email to the hiring manager. Keep it short and simple. It may not hurt to ask them to keep you in mind should any new opportunities arise.

Answer 4

Whatever medium they used to contact you with the offer is what you should respond with. I would recommend calling. But you simply say "Thank you taking the time to interview me and I appreciate your interest in me but at this point in time I am going to have to decline your offer." You may or may not state why, that is up to you.

Answer 5

Job Applicant Rejection Letter

(Download)

Dear __________________:

Thank you for meeting with us regarding the opportunity of working with our company. Unfortunately, our circumstances do not enable us to offer you a position at this time.

Your qualifications were impressive and we are sure they will assist you in getting a satisfactory job for you with another firm.

We wish you the best of luck in finding a position that will further your skills and experience. We will keep your resume on file for 90 days should our circumstances change and you be interested at that time in interviewing for any position that opens up that may be suitable for your talents and experience. If such an event occurs, we will contact you immediately within this 90-day period.

If you are interested in seeking a job interview more than 90 days from now, please recontact us again. Again our thanks for your time and efforts made to consider our firm for employment.

Best regards,

___________

Employer

Job Applicant Rejection

Review List

This review list is provided to inform you about the document in question and assist you in its preparation.

1. Employment law is full of legal traps for employers. A substantial burden of proof rests upon the Employer to prove a lack of discrimination for a wide variety of causes. A casual reading of the daily newspaper will indict how much of this kind of litigation goes on and the number of employers prosecuted for these offenses and made to settle up or have court awards, including punitive damages, assessed against them.

2. Make sure your employment policy is followed faithfully to help confront discrimination and other claims by those rejected. The above letter is carefully crafted to reject the candidate but not inform them that another was “hired” in place of them or as a “more” qualified candidate. If you take that position (i.e., a “more” qualified candidate was hired), it provides a place for a plaintiffs attorney to attack (e.g., “Why was that candidate more qualified?” And so on and so on. All of which can put you and the Company upon the defensive as a plaintiff attorney tries to land you in a trap). Instead, this letter takes the milder more informal position that “circumstances” did not permit the company to make an offer. It is important to recognize that Courts generally hold that employers can be random or wrong headed in their decision making process regarding employment practices. Courts just find that the employer cannot be discriminatory. Therefore, this mild rejection letter, coupled with the offer to reconsider within 90 days, and offer the candidate the opportunity to reapply after the 90 day time period, takes most of the sting out of the rejection and certainly in no way disparages the credentials or competence of the job candidate.

3. Set up a Job Applicant Rejection letter file and keep it current. After 90 days, remove the candidates records from your files while retaining the Job Applicant Rejection letter. If you make this standard practice, and abide by it, you will enhance your situation should you be sued by a former job applicant. It is generally not in the Companys best interests to keep any notations or records of other discussions of the candidate because these kinds of documents are subject to production by your firm in any job applicant litigation, including but not limited to this individual. As long as you keep a file of Job Applicant Rejection letters, you will usually be found to have established a reasonable record keeping system that draws little ire from a court of competent jurisdiction.

4. Since these notes are longer than the letter, they are suggestive of your need to keep your attorney informed on a regular basis about your employee and employment practices. We cannot state often enough that an ounce of legal protection or well care can save you from having to pay out a pound or more to defend yourself and your firm. Lawyers can best serve you in anticipation of problems such as these. Use them wisely in this regard and you should save yourself much trouble and expense in the future. The law is moving more and more towards treating employees as having expanded rights as “stakeholders” in the firms they work for and even those they simply apply to for work. Therefore, as with any stakeholder or shareholder, you are well advised to be scrupulously careful in your dealings with them. If you do this, then you have met most of the purposes of the statutes and laws in question: to act equitably, fairly, and in a nondiscriminatory manner.

Answer 6

Why even bother? Nobody else does any more. If you feel you must, just Google for "sample rejection letter" and stand back.

Phil

Answer 7

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