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PowerPoint uses three main file types: Presentation, Template, and Slide Show. For the most part, you can construct and deliver simple presentations without ever having to deal with the differences among these types of files. But before you can effectively use PowerPoint's advanced formatting options, you have to understand its file formats.

Table 1. PowerPoint File Types File Type

File Extension

Default Action

PowerPoint Presentation

*.ppt Open

PowerPoint Template

*.pot New

PowerPoint Slide Show

*.pps Show

Thus, from an Explorer window, if you double-click an icon whose file type is Presentation (.ppt), PowerPoint opens the file for editing. When you double-click an icon whose file type is Template (.pot), however, PowerPoint creates a new presentation, based on the template, and takes you to the first slide so you can begin editing. Finally, if you double-click an icon whose type is Slide Show (.pps), PowerPoint runs the show without ever showing you any of its slide-editing tools. Use the Presentation file type (.ppt) when you plan to edit the presentation and/or work with its design. To save a file as file type Presentation, choose Presentation from the Save As Type list in the Save As dialog box. Use the Template file type (.pot) when you create a presentation that you want to use as the basis for creating new presentations, or if you expect to "borrow" the presentation's design for use in other presentations. To save a file as a Template, choose Design Template from the Save As Type list in the Save As dialog box. When you select this file type, PowerPoint immediately changes the Save In location to the default Templates folder. Use the Slide Show file type (.pps) for presentations that you no longer need to edit or design. (Although it's possible to open this type of file from within PowerPoint, this is not the default action when you double-click its icon on the desktop or in an Explorer window.) Choose this file type if you want to start a slide show directly from the desktop, or if you want someone else to be able to double-click a file icon and see the show. To save a file as a Slide Show, choose PowerPoint Show from the Save As Type list in the Save As dialog box. Shailendra shailendrack@hotmail.com

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