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How to Use a Postal Meter?

Updated: 9/27/2023
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10y ago

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Using a postal meter to apply postage to your outgoing mail has advantages over always needing rolls or sheets of stamps around the office or having to run out to the post office and stand in line to get large packages or different classes of mail weighed and stamped. It saves time, it provides your mail with a professional look, it gives you the ability to always get exactly the right postage for everything you mail out, regardless of class or mail, and it provides a means to track postage expenses. Whether a postal meter is the right equipment for your business, there are a couple issues to consider.

Step One. How much mailing do you do?

For many businesses, having a postal meter is more of a luxury than a necessity. If all you do is send out first class of roughly the same weight occasionally or the same information packet about your company and you know exactly what it weighs, you may not need the added business expense of renting a postal meter. Then there is also the expense of having money tied up in the postage you keep on your meter. One option for small businesses is using E-Bay’s on-line postage system. Businesses can pay using Pay Pal or a credit card for postage as they need it and print the postage using their own printer. Of course, there is still the need for a scale to weigh large mail if necessary. However, if your business sends out a lot of mail, of differing shapes and sizes, than a renting a postal meter from one of the many reputable companies that offer the machines makes sense.

Step Two. Are postal meters difficult to use?

Today’s postal meters are very easy to use, thanks to technological advances. Once upon a time, making sure your meter had enough postage required running out to the post office with a check and a log book whenever postage got low. Today, most postal meters come with modems that let businesses download postage from an established account over phone lines when postage must be added. Some machines can even be set to automatically add postage when levels fall below a specified amount. As far as operating a postal meter, most meters contain an internal scale which can automatically weigh and size a letter or parcel and provide the right amount of postage. Most letters can be then simply passed through an aperture that puts the postage on the parcel. Many meters come with feeders that allow automatic feeding and most have sealers that can moisten and close envelopes. For larger parcels, adhesive stamps can be passed through the meter and put on the parcels by hand.

Some postal meters allow companies to print logos or advertisements along with the postage indicia. Additional supplies, such as tape and ink, can be purchased at your local post office.

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Q: How to Use a Postal Meter?
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