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An Internal Corporate Chargeback is a perfect example of cost accounting.

Essentially an Internal Corporate Chargebacks is a process where those who are responsible for incurring an expense, will be charged for it. Projects are usually the ones who pay. While the employee doesn't usually see the charges associated with their jobs (see my note at the bottom on this), your manager or someone above them will see it in the actuals. However, not many companies chargeback at all, and those that do only fly by the seat of their pants.

Typical chargebacks are telecom usage (toll) and a lot or prorating of other charges (servers, bandwidth, capital assets like servers and switches).

If you work on project "A", you can be sure Project "A" has figured in the costs they expect will be charged back to the project. If you work 40% of your time on project "A", and 60% of your time on project "B", then the charges should be split between them accordingly.

These systems are usually home grown and are very expensive to build and maintain, so you only see them in larger companies. There are a few companies that will walk in and build one for you, but the only thing you save in that case are development fees, which you end up paying for anyway.

There are many positive unintended consequences to implementing a corporate chargeback system.

  1. Improved Fraud Detection
  2. The Hawthorn Effect becomes sticky and is no longer temporary
  3. Improved Budgeting and Forecasting
  4. Migrates some variable costs to fixed costs
  5. Makes everyone aware of expenses they incur

    and much more

There are a few consultancies who can implement it for a company, like Acorn Systems (www.acornsys.com), but I've found one that actually offers the service online. Bill Catchem Software has BC Chargebacks (www.bcchargeback.com). You can upload your data (they can get it from your service provider for you with your permission) or/and you can enter it manually, upload your employee directory and project numbers, associate employees to projects, and you're off to the races. No hassles or expenses to manage the system, just the employee/project reports online. You can also export a data feed for your accounting system for batch processing.

Hope this helps.

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What are-internal corporate chargebacks?

An Internal Corporate Chargeback is a perfect example of cost accounting.Essentially an Internal Corporate Chargebacks is a process where those who are responsible for incurring an expense, will be charged for it. Projects are usually the ones who pay. While the employee doesn't usually see the charges associated with their jobs (see my note at the bottom on this), your manager or someone above them will see it in the actuals. However, not many companies chargeback at all, and those that do only fly by the seat of their pants.Typical chargebacks are telecom usage (toll) and a lot or prorating of other charges (servers, bandwidth, capital assets like servers and switches).If you work on project "A", you can be sure Project "A" has figured in the costs they expect will be charged back to the project. If you work 40% of your time on project "A", and 60% of your time on project "B", then the charges should be split between them accordingly.These systems are usually home grown and are very expensive to build and maintain, so you only see them in larger companies. There are a few companies that will walk in and build one for you, but the only thing you save in that case are development fees, which you end up paying for anyway.There are many positive unintended consequences to implementing a corporate chargeback system.Improved Fraud DetectionThe Hawthorn Effect becomes sticky and is no longer temporaryImproved Budgeting and ForecastingMigrates some variable costs to fixed costsMakes everyone aware of expenses they incur and much moreThere are a few consultancies who can implement it for a company, like Acorn Systems (www.acornsys.com), but I've found one that actually offers the service online. Bill Catchem Software has BC Chargebacks (www.bcchargeback.com). You can upload your data (they can get it from your service provider for you with your permission) or/and you can enter it manually, upload your employee directory and project numbers, associate employees to projects, and you're off to the races. No hassles or expenses to manage the system, just the employee/project reports online. You can also export a data feed for your accounting system for batch processing.Hope this helps.


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