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An office usually gets a visitor management software by first identifying its visitor flow and security needs, then choosing a solution that fits its size and operations.

Typical steps an office follows:

Assess visitor requirements

Offices look at how many visitors they receive daily (clients, vendors, candidates, delivery staff) and what level of security or tracking is needed.

Research available solutions

They compare cloud-based visitor management platforms that offer digital check-ins, host notifications, visitor logs, and compliance features.

  • Request a demo or trial

Most modern systems allow offices to test the software using a tablet or kiosk setup before full adoption.

  • Set up the system

This usually includes adding office details, employee hosts, visitor types, and customizing check-in forms or badge templates.

  • Deploy at entry points

The software is installed on tablets or kiosks at reception desks, and staff are trained to manage the system.

Many offices prefer platforms like Visitly because they’re easy to deploy, cloud-based, and scalable, making it possible to get started without heavy IT involvement.

In short, an office gets visitor management software by choosing a reliable digital solution, setting it up at entry points, and gradually replacing manual visitor logs with an automated process.

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Victoria James

Lvl 2
1w ago

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