How to use a fax machine step by step?

Step1 Check the fax machine plug. After you check the fax machine power supply, check to make certain that its telephone cord is plugged into a phone jack.

Step2 Insert the document that you wish to fax into the "outgoing" fax tray. Machines differ, but there will usually be an icon or picture directing the user as to where to place the outgoing document. Most fax machines require the user to insert the documents face down, but check your specific machine.

Step3 Dial the phone number to which you wish to send the document. In some offices, you may need to dial a number such as "9" for an outside line. You may also need to include the area or country code.

Step4 Wait for the receiving fax machine to "answer." You will hear a sound like a computer modem: a series of high-pitched squeals and static-like noises. Depending on your fax machine, you may have to press the "Start" button to send your fax, or your model may automatically start sending the fax by itself.

Step5 Look at the fax machine display console. It shows if pages have gone through successfully or if you need to resend a fax due to an error. Generally, when a fax has gone through successfully the machine will beep or display a "success" message.

Step6 Stock your fax machine with plenty of paper in the "incoming" fax tray. That way if you receive a fax, it instantly prints on the paper provided. Even if you are out of paper, your fax machine will keep received faxes in its memory, and it will print them when you finally do stock the machine with paper.

Step7 Note whether your fax machine has its own dedicated phone line. If so, it should receive faxes automatically. If you use one phone line for both your fax machine and a regular telephone, you may need to press "Start" to process an incoming fax. You can recognize an incoming fax easily; if you pick up the phone, you will hear the same modem sounds as when you are sending a fax.