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If you create a document using Microsoft Office 2007 can it be opened and edited by someone using an earlier version of Office?

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2008-03-28 05:10:51
2008-03-28 05:10:51

If the document was created using Microsoft Office 2007 then it will have a file extension similar to the earlier versions but with an x at the end of the file extension. For instance, if the file is created in Word, then the file extension with be .docx and will not be able to open in any earlier versions of Microsoft Office. You can create a document and when saving use the drop down box at the bottom to save it as a Word 97-2003 .doc file. These .doc files are the only files that will work with earlier versions.

For instance: Word 2007 file extension - .docx

Excel 2007 file extension - .xlsx

Powerpoint 2007 extension - .pptx

Word 97 - 2003 extension - .doc

Excel 97 - 2003 extension - .xls

Powerpoint 97-2003 extension - .ppt

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No but you can save your document in an earlier version that they can open.

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A person using an older version of Microsoft Word (like 2003, for example) cannot view Microsoft Word 2007 files unless they have a program from Microsoft called Word Viewer 2003, which allows them to see upgraded versions of the software's documents.An additional way to allow users of a previous version of Microsoft Word to see upgraded versions is to downsave. Downsaving saves the document into a previous version of Microsoft Word. To downsave in Microsoft 2007, click the Office Button (in the top left), Save As, Other Formats, and then select 97-2003.

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If the machine you send it to is using a newer version of Word than was used in the original document, the newer version will be able to read the older version. If, however, you are sending the document to a machine with an older version of Word, you will want to first save that document in the version of the machine that will be reading it. Choose "save as" instead of "save." From the drop-down menu below the file name, choose the version of Word that matches the destination machine. You can also use an online viewer like ajaxdocumentviewer.com and link your word document. So anyone without even word version can then view it from there.

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