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Your governing documents will provide you the guidelines you want.

For example, you may be required to include architectural plans, sample building materials, proof that your contractor is licensed, bonded and insured, a work plan that sets forth a schedule that will not disturb your neighbors, and so forth. You may be required to present your request for a permit to the board in person, so they can ask questions about your project.

Once you know which items to include in your letter, you can craft the letter you need.

(Your board may or may not be able to advise you about the building code requirements for your local city/ municipality, as to whether or not your plans must be filed/ approved there, too.)

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