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What are the various steps involved in project monitoring and controlling?
Wiki User
∙ 11y ago
Project Monitoring and Control:
Any project aimed at delivering a product or a service has to go through phases in a planned manner in order to meet the requirements. It is possible to work according to the project plan only by carefully monitoring of the project progress. It requires establishing control factors to keep the project on the track of the progress. The results of any stage depend on the inputs to that stage. It is therefore necessary to control all the inputs and the corresponding outputs from a stage. A project manager may use certain standard tools to keep the project on track. The project manager and the team members should be fully aware of the techniques and methods to rectify the factors influencing delay of the project and its product.
The various steps involved in monitoring and controlling a project from start to end are as follows:
Preliminary work- the team members understand the project plans, project stage schedule, progress controls, tracking schedules, summary of the stage cost and related worksheets. All the members have to understand the tolerances in any change and maintain a change control log. They must realize the need and importance of quality for which they have to follow strictly a quality review schedule and frequently discuss on the quality agendas. They must understand the stage status reports, stage end reports, stage end approval reports.
Project Progress - the members must keep a track of the project progress and communicate the same to other related members of the project progress, through the use of regular check points, quality charts, and statistical tables, control the quality factors which are likely to deviate from expected values as any deviation may result in changes to the stage schedule. The project manager ensures that these changes are made smoothly and organizes review meeting with the project management group.
Stage Control - the manager must establish a project check point cycle. For this suitable stage version control procedures may be followed. The details are to be documented stage wise. Project files have to be frequently updated with suitable version control number and revision status should be maintained for each change. Team members are identified who will exercise controls at various points of the project.
Resources - plan the resources required for various stage of the project. Brief the project team on the key resources and objectives of every stage, planned activities, products, organization, metrics and project controls.
Quality Control - this is very important in any project. Quality control is possible if the project members follow the quality charts and norms very strictly.
Schedule Quality Review - it is recommended that quality review be scheduled at the beginning of the stage and also ending of every stage.
Agenda for Quality review - create and distribute a quality review agenda specifying the objective, products, logistics, roles, responsibilities and time frame.
Conduct quality review - the quality review is to be conducted in a structured and formal manner. Quality review should focus on production development and its quality factors. Focus on whether it meets the prescribed quality standard.
Follow up - quality review complete product status revised from 'in progress to quality review complete'. Follow up the actions planned in strict manner which ensures conformity to the standards.
Review quality control procedures - verify that the quality objectives for each product are appropriate and that all participants are satisfied both with the process and its outcome.
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∙ 11y ago
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