What is the purpose of business letter and the parts of documents?

Answer 1

Business letters are used for many purposes such as to make inquiries, send replies, to place orders or bank correspondences etc. The main and the basic function of the business letter is not only to convey your message to the person who receives the letter but also to influence the reader

The single purpose of a letter is to convey thought. That thought may have to do with facts, and the further purpose may be to have the thought produce action. But plainly the action depends solely upon how well the thought is transferred. Words as used in a letter are vehicles for thought, but every word is not a vehicle for thought, because it may not be the kind of word that goes to the place where you want your thought to go; or, to put it another way, there is a wide variation in the understanding of words

Today, it is easier than ever to communicate with businesses, however just a couple of decades ago, there were only two or three ways to communicate with a business, they included phone, in person or included sending out a business letter. Business letters can be highly effective tools to achieve your purpose. With the informality of email, a business letter can get you the attention your request deserves. A well-written, professional business letter can easily open up doors and allow your opinion or request to be heard. Some of the more common reasons to write a business letter are:

• To request more information about a product
• To ask for a business reference
• To express your opinion about a product
• To thank a person
• As a sales tool to sell a product