Event Planning Tips- How to Plan for that Memorable Event?

Answer 1

For successful event planning, you will have to start by establishing a date for the event, selection and reservation of the venue, proper budgeting, securing permits and properly coordinating the transportation and parking facility.

Depending on the type of event you intend to host, event planning may also include interior designing, selection of rooms, contracting, audio/visual and electric crews.

If you are planning an outdoor event, you will have to make arrangements for parking, security, standby health professionals, portable toilet facility, sanitation and clean up facility and so on.

Some Essential Tools for Event Planning

Today you have many even planning companies that provide innovative event planning solutions. Aside from this, there are many software packages like invitations and reminders, online tips for proper management of events as you move in this process.

Proper Budgeting

You should make use of spreadsheet having categories like notes, actual expenses incurred and projected expenses as this will help you from going over budget. Closely track the venue cost, catering cost, design and decoration cost, and transportation cost.

Event Venue

You should note down phone numbers of venue staff to stay in touch with them till the successful completion of your event. A helpful staff at the event venue can make your party a memorable one.

Designing the Venue

You should talk with the venue manager to ascertain the options you have for designing the venue for your event. If you can afford, there are many designing companies that can help you with the design depending on the theme of the event and guest requirements.

If you intend to do it on your own, you should keep it on a smaller scale and make an exact budget for this. Some venues offer ready to go podiums, decoration for all kind of events.

Supplies

Once you�ve decided on the event you intend to host, next you will have to concentrate on the supplies. If the event is festive, you would have to make arrangement for balloons, compressed air tank, ropes, towels, paper, and so on.

If it is a business meet, then bottled water, pens and pads, white board is a must. In case of party, you should have adequate supply of gifts, food, drinks and napkins.

Catering

If you intend to host a gala event, you should consider the requirements of your guests. Those with medical needs should be provided with vegan or diabetic diet. If the event will go on for more than three hours, you should also make arrangements for different types of snacks. Your meals should be vegetarian and low in fat. You should ensure that you can afford the kind of food you are planning to provide to your guests.

Some venues also provide in-house caterers and you should enquire on this from the venue manager when you are planning the catering of your event. They also provide for waiting staff, chairs and tables and decorations.

If you are planning just a short meeting, you should have good arrangements for water and coffee.