Many home offices encounter the problem of busy phone lines. You may, for example, be constantly on the phone but need to use the fax machine as well.
One solution that can save you money compared to other options is to use your computer to create a fax switch. A fax switch can allow you to use your computer to manage a number of different pieces of equipment that use a phone line and have different functions. To use your computer to manage both your phone and faxes, you need to purchase a switch box. Follow the steps below to install it and create your own fax switch.
First, you'll need to acquire a switch box with multiple ports. There should be one port for a wall jack, one port for your phone line, and one port for your fax modem. If you own an actual fax machine, you can purchase a switch box that only includes ports for computer and fax.
Now go take your phone line and connect it to the port designated for the phone line on the switch box. Take another cord and use it to connect the fax card on your computer to the switch box's fax port.
You will also need to take another cord and connect it to the port on the switch box labeled "voice one." The other end will connect to the phone jack. If you have an answering machine, the port labeled "voice 2" should be connected to the jack on the answering machine.
Next, you'll have to program your switch box. Features you can program will include things like setting the number of seconds the machine will wait until it answers a call and how the machine detects pulses or tones. If you have a pulse phone, you should set the pulse detector to the "on" position. A zero setting, by comparison, will send the call to the appropriate piece of equipment immediately.
Lastly, you should test the switch box to make sure it operates properly when receiving phone calls as well as faxes. If the switch box does not work properly, try to rewire all the different pieces of equipment and try again. The switch box itself can be set on a piece of Velcro on a wall for convenience.
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