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When you’re planning a wedding, banquet, or other large event, the usage of table space is always a big issue. If people are seated too close together or tables are too close, it’s almost guaranteed that the night will have a number of spills, falls, and other accidents. On the other hand, if there are too few people at a table or tables are too spread out, it’s hard for guests to mingle. Preparing a good seating chart ahead of time is the best way to use banquet tables efficiently.

As you begin to plan your seating chart, start with an RSVP list. People aren’t always the best about RSVPing on time or at all, so you may need to make some calls to find out if last-minute stragglers will or will not be attending your event. Once you’ve done that, you can make a list. Including guests who may or may not attend, you can narrow your RSVP list down to a range. Use the high and low numbers of this range to create your seating chart.

With the banquet tables you’re using, figure out how many each table can comfortably seat. Using that number, determine how many banquet tables you’ll need to seat all of your guests. Compare the number of banquet tables you’ll need to the space you’ll be filling—it’s quite possible that the number of banquet tables you believe you need will not fit well into the space. If that’s the case, you may need to increase the amount of people at each table. In this case, be sure that people are still comfortable—you don’t want to cramp your guests.

Continue with these calculations until you have a good compromise between amount of people per table and amount of tables in the banquet space. You can now create your seating chart—place people with family and try to mix them up a bit for the best mingling opportunities. By using a seating chart, you will fill up the space as you need it to be filled and you will prevent people from squeezing in at full tables and leaving other tables empty. It’s the best way of ensuring your banquet space is used well!

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