How do you input expenses with QuickBooks?

Answer 1

Expenses are all of the things you spend money on, and are linked to one or more expense accounts. For example, if you pay $200 per month for utilities, assign that bill to an expense account set up for utilities.

Note: After you enter bills, they must be paid later using the Pay Bills window.

To do this task

1. Go to the Vendors menu and click Enter Bills.

2. Click the Vendor drop-down arrow and choose a vendor or click to enter a new vendor.

3. If you need to, you can change the date of the bill.

   Entering the correct date will make it easier for you to track whether or not that bill has been paid and, if not, whether it is before or past the due date (how long it has been aging).

4. (Optional) In the Address field, enter or edit the vendor address if you need to.

   Any changes you make here will automatically update that vendor's record.

5. In the Amount Due field, enter the amount of the bil.

6. Complete the Ref. No, Terms, and Memo fields as necessary.

7. In the expenses tab, click in the Account field and choose an expense account from the drop-down list. If you need to assign the bill to more than one expense account, click in another Account field and enter the account there.

8. (Optional) To correct mistakes in the detail area, click Clear Splits or Recalculate.

9. Save the bill.