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There is no GAAP that formally prohibits a bookkeeper from both initiating and recording a purchase order; however, it is considered to be extremely bad practice to allow this to happen, as giving one person responsibility to both functions greatly increases the risk of fraud and embezzlement. The bookkeeper could initiate a fictitious purchase order for personal use, then try to legitimize the order by entering it. Companies with good internal controls will separate the responsibilities of the two functions to two different people, so that this situation does not occur.

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Q: What GAAP prohibits a bookkeeper from initiating a purchase orders that they enter?
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