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variation order is the extra work done outside your original contract. you should have a variation order form filled and the clients authorization. all the records of material and labour charge should be recorded so that the client can be billed. an example of variation order is say if your contract says you to change the light bulb but found out that there is a wrong cable used and needs to rewire with new cable then u need to inform client and need their authorization in order to rewire them.

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