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When writing international business letters, your correspondence should be easy to read and easily understood, so you won't unintentionally offend the reader. Below is a helpful guideline when writing to people of different cultures in languages that are foreign to you.

  • Use block format, which keeps all lines of the business letter justified to the left of the page. Double space between paragraphs.
  • Your address should be at the top of the page, followed by the date.
  • Below the date, type the full address of the person you are writing.
  • For the salutation, do not use personal words such as "Dear Mr. Smith." Instead, you can use the persons full name.
  • For the closing, again do not use personal words such as "Love, John Jones". Use a professional closing such as "Sincerely," "Thank you," or "Best Regards".
  • In the body of the letter, avoid slang and terms or phrases that may be misunderstood. For instance, you would not want to say something like, "We've been tossing your ideas around," because the reader may think you are treating his ideas with disrespect. Instead, say something like, "We are considering your ideas."
  • If you need to write a letter in another language, it might be best to have someone who knows the language well to proof-read your letter, even though you may know the language.
  • Depending on the subject of the letter, it is sometimes acceptable to open with the first line of the letter being pleasantly personal; such as, "I hope this finds you well," or "It was nice speaking to you last week." After the first line, keep the letter professional.
  • Use words that are understood internationally. See Related Link below for a glossary of words that are underwood globally.
  • In closing, your signature should be your full name.
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