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If the file location is the subject of the letter or of some other significance to the content of the letter, it should be part of the 'reference line', just under the inside address, just above the salutation.

If the file location is a code for the sender's own files, the code belongs at the bottom left, several spaces below the typed name of the sender, the 'copy' notation, or the 'enclosures' notation, whichever is last.

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Which is the correct order for a business letter?

The correct order for a business letter is to always put the date first.


Where would you put a date in a letter?

For a business type letter, the date goes to the right hand corner margin on the same line as to whom the letter is addressed.


Why do you put your address at the top of a letter?

The first reason you put a return address at the top of a business letter is good manners; the same as when you meet someone you tell them your name or if you're making a business phone call, you tell them who is calling. The practical reason that you put a return address at the top of a business letter is so that a response can be sent. Even if the sender is not asking for or expecting a response, the recipient may have a need to reach you about something you may not be aware of related to the subject of your letter, or even to thank you. If you send a letter to a business without a return address, your letter will not be given the appropriate attention or credibility if the recipient believes that you are trying to be deceptive or remain anonymous.


Why do you have to have a return address on the top of a business letter?

The first reason you put a return address at the top of a business letter is good manners; the same as when you meet someone you tell them your name or if you're making a business phone call, you tell them who is calling. The practical reason that you put a return address at the top of a business letter is so that a response can be sent. Even if the sender is not asking for or expecting a response, the recipient may have a need to reach you about something you may not be aware of related to the subject of your letter, or even to thank you. If you send a letter to a business without a return address, your letter will not be given the appropriate attention or credibility if the recipient believes that you are trying to be deceptive or remain anonymous.


Why should you avoid the use of sarcasm clichés and idioms in business letters?

A business letter should be concise and to the point. It should clearly state why you are writing, clearly present information related to the matter of the letter, and state what (if anything) you want the recipient to do in response to the letter. Idioms and cliches can obscure the point of a business letter and sarcasm can put the recipient in a negative frame of mind.

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