How do you save all emails in Microsoft Outlook?

Answer 1

A personal folder, also known as Outlook data file in the 2003 version or .pst, is a media used for storing emails created in Outlook. It compresses your emails similar to a zip file allowing you to save hundreds of emails along with their attachments. An archive folder is similar to a personal folder in that they both use .pst to store and compress emails. Archive, however, can be setup automatically to save emails that are older than a specific date. And, the default location for archived folders are on your hard drive. You can save emails that may take up too much space in your inbox. Or, save important emails from your colleagues, family members, friends and professors that you just don't want to delete. You could also use this to store a copy of your emails for use after you graduate.

Answer 2

The best way to 'download' or 'back-up' your e-mails on Microsoft Outlook is to add another account into your Outlook and configure the program so that you can simply drag files onto Microsoft Outlook.

You can do this by clicking Tools -> Account Settings... -> New... on Microsoft Outlook. After these steps, you need to know your e-mail service provider and what type of exchange system it has. For example, Gmail uses IMAP/SMTP exchange type. You need to first acquire the settings required from the provider and this can be easily done by accessing the provider's website.

After configuring by following the steps outlined by the provider - as the method varies depending on the provider - you will be able to drag and drop e-mails onto either accounts. This is a simple way to download e-mails on Microsoft Outlook.