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To manage files effectively for easy location and backup, establish a clear and consistent naming convention that includes relevant details such as dates and descriptions. Organize files into a logical folder hierarchy that reflects their categories or projects, making navigation intuitive. Regularly back up files to multiple locations, such as cloud storage and external drives, and implement a routine schedule for backups. Finally, periodically review and clean up files to remove duplicates or outdated versions, ensuring that only relevant data is retained.

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