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I think you are probably referring to the data source in a mail merge operation. The source can be an Access database, an Excel spreadsheet, a Word table, and other forms of tabular data. The main document is basically used as a template for a series of similar documents, like form letters, labels, or envelopes, each containing fields from a different record in the data source.

In a mailing these would usually be name and address fields, but other personal data such as age, weight, height, political affiliation, etc. can be added. The function can also be used for catalogs, using a data source of records about different products, etc.

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12y ago

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