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Planning communication is the process of determining the information needs of the project stakeholders and accordingly the communication approach. Incorrect planning will produce undesired results, such as incorrect individuals getting sensitive information, necessary information not getting to the right stakeholders in time, wrong communication methods being used, and so on.
The major output of communication planning is the communication management plan. It also results in updates to certain project documents.
Communication Management Plan
This is the document that describes the communication expectations, needs, and plans for the project. It specifies what information will be communicated, when and how it will be communicated, and who will communicate it and to whom. It includes:
• Communication requirements of the project stakeholders
• Information to be communicated: content, format, and level of detail
• Who will communicate the information, who will receive it, and why
• The person responsible for authorizing the release of confidential information
• Methods of communication that will be used, such as e-mail, presentation etc
• The frequency of communication, such as daily or weekly or monthly
• The method and procedure for escalating the issues that cannot be resolved at a lower staff level, such as project level
• A glossary of common communication terminology
• Methods and procedures for updating and refining the communication management plan if needed as the program progresses
• Communication constraints
The communication management plan may also include the technology requirements plan. With all the available technical advancements, it is important that you plan for the communication technology requirements. This planning has two components: the tools that are needed and the usage of those tools. To determine which tools are needed, ask questions such as the following:
• How frequently do you need to update the information?
• Will the team hold face-to-face or virtual meetings?
For the information that does not change often, the written reports will be sufficient, whereas the information that needs to be updated frequently and on a moment's notice needs web communication tools. To plan effective usage of the tools, ask the following questions:
• Are the tools (communication systems) already in place and ready to be used?
• Will the available communication tools change before the program ends?
• Are the team members familiar with the tools or do they need training to use them?
What else can I help you with?
What are the components of a project plan?
There are many components of a project plan. These components include but are not limited to the supplies that are needed.
What are the key components of a sample software development project plan?
A sample software development project plan typically includes key components such as project scope, objectives, timeline, budget, resources, tasks, milestones, risks, and communication plan. These elements help outline the goals, schedule, budget, and resources needed to successfully complete the project.
What are the key components of a web design project management template?
A web design project management template typically includes key components such as project goals, timeline, budget, team roles and responsibilities, communication plan, milestones, tasks, and resources.
What are the key components of a project plan for agile projects?
The key components of a project plan for agile projects include a clear scope of work, defined goals and objectives, a prioritized backlog of tasks, a timeline with iterative sprints, regular communication and collaboration among team members, and continuous monitoring and adaptation of the plan based on feedback and progress.
What development project management plan process?
what process related components do you need to consider for the project management plan
What are the key components and sections included in an IT project charter template?
An IT project charter template typically includes key components such as project objectives, scope, stakeholders, budget, timeline, risks, and success criteria. Sections may include an executive summary, project overview, scope statement, roles and responsibilities, communication plan, and approval signatures.
What are the two components of a project plan?
time management and resource management
What are the three types of components to the project management plan?
The project management plan process covers all activities that identify and direct the actions of many other processes in the planning process group. Developing the project management plan includes coordinating the development of the subsidiary plans and incorporating them into the complete project plan. The main purpose of the project management plan is to define how the project is to progress from its beginning to completion. In short, the project management plan provides the high-level game plan for how the project moves through its lifecycle. PMI defines many potential subsidiary plans that make up the overall project management plan. These subsidiary plans provide the specific details for managing each aspect of the project from initiation through closure. The subsidiary project management plans could include • Project scope management plan • Requirements management plan • Schedule management plan • Cost management plan • Quality management plan • Process improvement plan • Human resource plan • Communication management plan • Risk management plan • Procurement management plan
Which process-related components do you need to consider for the project management plan?
Procedures for carrying out work... Phases or life cycle stages of the project Tailored project management processes
What are the key topics that need to be addressed in the project plan?
The key topics that need to be addressed in a project plan include objectives, scope, timeline, budget, resources, risks, communication, and monitoring progress.
Which process related components do you need to consider for project management plan?
Phases or life cycle stages of the project Tailored project management processes Procedures for carrying out work to meet project objectives
What is the 8 parts in a project plan?
The subsidiary project management plans could include • Project scope management plan • Requirements management plan • Schedule management plan • Cost management plan • Quality management plan • Process improvement plan • Human resource plan • Communication management plan • Risk management plan • Procurement management plan
