If you visit a firm, school or hospital you will find that a number of activities are being performed, such as letters received, dispatched, typing, photocopying, word processing, filing, handling of office machines etc. The place where all such activities are performed is known as office. Thus office is a service department of an organization, which is connected with the handling of records and provision of various services like typing,
duplicating, mailing, filing, handling office machines, keeping records, drafting, using information, handling money and other miscellaneous activities.
Some of the popular definitions of office are as follows:
''Office is a place where clerical operations are carried on''.-Denyer, J.C.
''Office is a unit where relevant records for the purpose of control, planning and efficient management of the organisation are prepared, handled and preserved. It provides facilities for internal and external communication and coordinates activities of different departments of the organisation''.
-Littlefield, Rachel and Caruth.
The above definitions highlight the following characteristics-
• collecting information
• processing information
• storing information
• coordinating information
• distributing information
Therefore, an office may be defined as a place where all the activities concerned with collecting, processing, storing and distributing information for efficient and effective management of an organization are carried out. In every modern organization, be it a business concern or a Government department, there has to be an office. It is essential for the efficient management of the organization.
The main objectives of an office are as follows:
(1) Aid to Management:
The office provides aid to management in performing the following functions:
(a) Direction: Direction and guidance of management to various sections and departments are issued through the office.
(b) Communication: The office serves as a communication channel between different parts of the organization. It handles mail.
(c) Planning: The office helps management in planning for smooth functioning and progress of the organization by providing necessary information and data.
(d) Coordination: The office also facilitates co-ordination by maintaining links among departments.
(2) Preserving Records
The office maintains necessary books and records of the organization.
(3) Providing Information
It provides the right kind of information to management at the right time.
(4) Providing Office Services
It provides clerical and secretarial services to different executives.
(5) Distribution of work
The office distributes the work among various employees and identifies their duties and functions.
(6) Selection and Appointment
It also handles selection and appointment of employees. In short, the office is an important and indispensable part of every organization.
An office operation job is a job that concerns how an office functions or runs. Usually an office manager or higher position is in charge of making sure all functions of the office run smoothly.
An office operation job is a job that concerns how an office functions or runs. Usually an office manager or higher position is in charge of making sure all functions of the office run smoothly.
A cash office functions to take payments and give change to customers. Individuals who work in a cash office should be good at math.
What are the main functions of the accounts office
To centralize the office functions of various Sears divisions..\
Advantages and disadvantages of modern office
what is the functions and roles of the office?
It changed the modern office by allowing letters to be typed quickly and by introducing women into the office as typists
office managercustomer service typist receptiont other
A pharaoh can not do any work in a modern office.
The difference between a modern office and a traditional office is the amount of technology that is present. A traditional office might have had a phone, a desk, typewriter, Dictaphone, and a filing cabinet. The modern office has computers, printers, copiers, cell phones, and other advanced technical devices.
Because certain functions in MS Office 2007 require you to be logged on as administrator. If you're not, then those higher functions are unavailable.