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Example:

Date (always)

Addressee Name (if known)

Title (if applicable or if you don't know the name of the person)

Company or Agency Name

Mailing Address

City, State Zip

Reference: Application for... (or Request for...)

Dear Ms. or Mr. Name (Sir/Madam if unknown),

I'm writing to request reconsideration of the decision on... referenced above. Please be advised that... is dependent on this decision.

A review of the information and some additional information that may be helpful... (repeat facts previously provided and anything additional that could affect the decision).

Please note the that time is of the utmost importance, I will need a decision by... (if applicable). If you have any questions that may expedite this request, please call me at 666-123-4567. Thank you for your attention to this matter.

Sincerely,

You Signature

Your Name

The letter should include all of these elements and should be limited to these elements. Not providing an element could reduce the effectiveness of the letter or fail to get an appropriate response. Including information that strays from the goal of the letter may camouflage to purpose of the letter and the result you are trying to accomplish.

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