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you let them know how much of a shame that is, (whether it actually is a shame is another thing) and make them aware that you understand their situation.

So something like, "oh that's such a shame I was looking forward to you making an appearance, perhaps next time!"

if however this does not slot gently in with the way you usual articulate, then you might want to mould it to suit how you want to come across.

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Q: How do you reply when someone told you he can not come to your event party meeting?
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