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I need help on how to describe my job , and this is what I do

  • Receives visitors and telephone calls from high-ranking officials of the Federal government, non-DoD agencies, members of Congress, the Executive Branch, foreign governments, representatives of industry, and staff and regional directors.
  • Maintains exclusive control over scheduling the Director's appointments, with complete authority for commitments of time. Independently makes arrangements for substitute attendees at high-level and other meetings, when supervisor is on travel status or appointments conflict.
  • Keeps the Director apprised of forthcoming events, status and progress of special studies and assignments in which the Director is interested.
  • Monitors and screens all incoming correspondence for the Director for matters that can be handled personally or by other members of Agency staff. Submits correspondence to the Director with background materials as to appropriate Agency staff office action and suspense notation. Screens all correspondence prepared for Director's signature or approval to ensure clarity, completeness of reply, grammatical accuracy, proper coordination, and compliance with policy.
  • Acts as liaison between Director and Agency personnel by providing accurate timely advice on procedures, reports and other matters necessary to implement Director's policies, directives and instructions.
  • Makes all travel and hotel arrangements, both foreign and domestic, for the Director and assure that arrangements are appropriate for the Director's schedule and personal interests.
  • Uses office automation applications to create a variety of documents.
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14y ago

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