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Disadvantages of Alphabetical Filing

  • More misfiling occurrences than in numerical systems. Misfiles occur frequently with alphabetical filing due to different interpretations of order. For example, the prefix "Mac" and "Mc" may be filed in various positions if users are not adhering to the same rules of alphabetical filing.
  • Name changes can cause problems with retrieval.
  • It becomes inefficient and cumbersome in large systems.
  • Unauthorized persons can easily find records.

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