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The first step in establishing a project is to estimate how long each activity will take, from the time it is started until the time it is finished. This duration estimate for each activity is the time for the work to be done plus associated waiting time. It's a good practice to have the person who will be responsible for performing a particular activity make the duration estimate for that activity. This generates a commitment from that person and avoids bias that may be introduced by having one person make the duration estimates for all the activity. An activity duration estimate must be based on the quantity of resources expected to be used on the activity. The estimate should be aggressive, yet realistic. Throughout the performance of the project some activities will take longer than their estimated duration, others will be done in less time than their estimated duration, and a few may conform to duration estimates exactly. Over the life of a project that involves many activities, such delays and accelerations will tend to cancel out one another. In order to establish a basis from which to calculate a schedule using the duration estimates for the activities, it's necessary to select the estimated start time and required completion time for overall project. These times define overall window or envelope, of time in which the project must be completed. The projects required completion time is normally part of the project objective and stated in the contract. Once the, estimated duration for each activity in the network and an overall window of time in which the project must be completed, you have to decide whether the activities can be done by the required completion time. An ever enjoyable aspect of managing a project is the control the project schedule. The managing and maintaining the schedule proactively is your best way to assure the project comes in on time. In order to be proactive about this process there are some inputs that one needs to understand. The inputs are: The Schedule Baseline - The schedule baseline is the current approved version of the project schedule which provides a basis for comparing and reporting on the project performance. The project schedule details the planned start and end dates for the activities. Performance Reports - Performance reports are first and foremost a communication mechanism to list what work has been performed by whom. A good performance report should show the planned and actual dates and duration of work activities Schedule Management Plan - The Schedule Management Plan details how changes to the schedule can be made and under which conditions such changes are allowed. Project Manager, Project Sponsors, and Functional Managers should adhere to the scheduling guidelines explained within the schedule management plan. Approved Change Requests - Approved schedule change requests are an input because the schedule needs to be revise to reflect the approved changes to the project schedule.
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What is the difference between change control and change management in the context of project implementation?
Change control refers to the process of evaluating and approving changes to a project plan, while change management involves the overall strategy and communication of how changes will be implemented and integrated into the project. In simpler terms, change control focuses on the approval of changes, while change management deals with how those changes are handled and communicated throughout the project.
What role does the change control system play in project management and how does it ensure effective management of changes throughout the project lifecycle?
The change control system in project management helps to manage and track changes to the project scope, schedule, and budget. It ensures that any proposed changes are evaluated, approved, and implemented in a controlled manner. This system helps to prevent scope creep, maintain project quality, and keep the project on track by providing a structured process for assessing the impact of changes and making informed decisions.
What control related information should you include in the project management plan?
How changes and document version control will be handled How project issues will be monitored and managed How configuration mnagement will be performed
Perform during the managing phase of the project management process to its description?
Managing changes to cost, schedule, and resources - helps maintain project scope. Managing risk and issues - results in the proper handling of events during project execution. Performing project control - requires information about changes to be shared. Implementing the change control process - Keeps the project on track.
What is the importance of implementing a change control system in project management?
Implementing a change control system in project management is important because it helps to manage and track changes to the project scope, schedule, and budget. This system ensures that any changes are properly evaluated, approved, and documented, helping to prevent scope creep, budget overruns, and schedule delays. It also provides transparency and accountability, allowing stakeholders to understand the impact of changes and make informed decisions. Overall, a change control system helps to maintain project quality, control risks, and ensure successful project delivery.
What are key principles of the Perform Integrated Change Control process?
-Project managers need a method for identifying changes -Project managers should implement only approved changes -Project managers' main activity in change control is reviewing, assessing, and deciding on change requests -Project managers must address changes promptly.
What is the difference between change control and change management in the context of project implementation?
Change control refers to the process of evaluating and approving changes to a project plan, while change management involves the overall strategy and communication of how changes will be implemented and integrated into the project. In simpler terms, change control focuses on the approval of changes, while change management deals with how those changes are handled and communicated throughout the project.
What is the purpose of change control?
Change control is used to manage and regulate modifications to a system or project to ensure that they are implemented effectively without compromising quality, schedule, or budget. It helps to minimize risks, control scope creep, and maintain consistency in the project deliverables.
What are key principles of the perform integrated change control?
Project managers need a method for identifying changes Project managers should implement only approved changes Project managers must address changes promptly Project managers' main activity in change control is reviewing, assessing, and approving or rejecting change requests
Which Microsoft program is used to create project schedules?
The Microsoft program that is used to create project schedules is called Microsoft Project. It comes as one of the packages of Microsoft Office.
What role does the change control system play in project management and how does it ensure effective management of changes throughout the project lifecycle?
The change control system in project management helps to manage and track changes to the project scope, schedule, and budget. It ensures that any proposed changes are evaluated, approved, and implemented in a controlled manner. This system helps to prevent scope creep, maintain project quality, and keep the project on track by providing a structured process for assessing the impact of changes and making informed decisions.
What control related information should you include in the project management plan?
How changes and document version control will be handled How project issues will be monitored and managed How configuration mnagement will be performed
What control-related information should you include in the project management plan?
How changes and document version control will be handled How project issues will be monitored and managed How configuration mnagement will be performed
Perform during the managing phase of the project management process to its description?
Managing changes to cost, schedule, and resources - helps maintain project scope. Managing risk and issues - results in the proper handling of events during project execution. Performing project control - requires information about changes to be shared. Implementing the change control process - Keeps the project on track.
What is the importance of implementing a change control system in project management?
Implementing a change control system in project management is important because it helps to manage and track changes to the project scope, schedule, and budget. This system ensures that any changes are properly evaluated, approved, and documented, helping to prevent scope creep, budget overruns, and schedule delays. It also provides transparency and accountability, allowing stakeholders to understand the impact of changes and make informed decisions. Overall, a change control system helps to maintain project quality, control risks, and ensure successful project delivery.
Should a PERT CPM network become a means of understanding reports and schedules or should it be vice versa?
A PERT CPM network should primarily serve as a tool for understanding reports and schedules, as it visually represents project tasks, their dependencies, and timelines. By using the network to clarify and analyze project data, stakeholders can effectively manage resources and identify critical paths. Conversely, reports and schedules should be derived from the insights provided by the PERT CPM network, ensuring that they accurately reflect project progress and timelines. This approach enhances decision-making and project control.
How can you use IT in Projects Management?
Using IT can help Project Managers manage projects by using Microsoft Project for managing tasks, resources and schedules. There are tools to manage budgets as well. Some aspects of the project can be automated so that the Project Manager is automatically updated about changes so that it's easier to follow up.
