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A Request for Quote or Quotation (RFQ) is usually used when the Owner knows exactly the type, model and quantity of goods it wishes to buy, while Request for Proposal (RFP)'s ask bidders to provide a solution to a problem that could be solved in different ways.

An example of when to use a Request for Quote (RFQ) is if you are buying 100 each Toshiba Laptop Computers c/w 2 GB ram, 100 GB HD, DVD Burner, with Windows 7. You know your requirement and have a specification to issue with the request.

When to use an RFP, would be if you were unsure on whether to purchase, lease, rent the same 100 computers with software and hardware requirements that may differ from PC to PC. This gives the bidders an opportunity to offer a solution to your requirement.

With the above in mind, it should be noted that evaluating a RFQ is usually easier than trying to determine an award from the results of an RFP. Visit RFQPro.com for your free template pack.

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