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To prepare a final payment certificate, first review the contract terms and any change orders to determine the total amount due. Next, conduct a thorough inspection of the completed work to ensure that it meets the specified standards and all obligations have been fulfilled. Calculate any deductions for retained amounts or unresolved issues, then compile all relevant documentation, including invoices and supporting evidence of work completed. Finally, issue the certificate, detailing the final payment amount and any applicable conditions.

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Upon the architect's satisfactory final inspection and favorable review of the contractor's final payment request, the architect will issue a certificate indicating that the final payment is due. This constitutes the architect's certificate of final completion. Although it is referred to as the final payment, there is usually at least one more payment to release the retainage required by most contracts. If any sums had been temporarily held back to guarantee completion of punch list work, they would be certified for payment when that work is satisfactorily completed.According to the AIA general conditions, the contractor must submit a number of documents as a condition precedent to the final payment. These consist generally of proof that construction bills have been paid from previous payments, that specified insurance is in effect and will be renewable, consent of surety (if any) to the final payment, and data providing lien indemnification. Although the architect will usually facilitate the collection of these documents from the contractor, it is the owner's responsibility to engage legal and accounting consultation to review their adequacy.


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