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1. If you do not have a computerized accounting system:

Inventory manufactured or purchased for sale are first debited to "Inventory".

When sold, you debit "bank, or accounts receivable" and credit "sales"

At the end of the accounting period, which could be monthly or yearly, or anytime inbetween, usually after a physical inventory, you then reduce your inventory by crediting "Inventory" and charging the amount reduced to "Cost of Sales".

2. If you have a computerized accounting system:

When you acquire the merchandise to be sold you debit it to a specific "card" in the program's memory of the "Inventory" account.

When you sell it, you will debit "Bank or accounts receivable" and credit "Sales". In order to create your sales invoice, you will have to identify the "card" where the merchandise is posted.

When you change accounting periods (a.i. May to June) the computerized accounting program will then process the sale by reducing the inventory and debiting "Cost of Sales" automatically.

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