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An organization must plan and authorize the money that it spends, also known as its expenditures. If the employees of an organization simply buy whatever they want to buy, without planning or authorization, then that organization will almost certainly run out of money and go bankrupt. Given unlimited opportunity to spend, most people are likely to spend too much. And even a very wealthy organization has only so much money to spend. So organizations make plans about how much they want to spend, and then to ensure that their employees will not violate those plans, they have only certain responsible people who are in charge of spending, who must give their agreement, in other words their authorization, before people can spend money.

If there is more money spent than was planned, that is called overspending. And if money is spent without the authorization that an organization has asked for, then that is unauthorized expenditure. These things are certainly known to happen, and they endanger the finances of any organization in which they happen.

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Q: What is meant by overspending and unauthorised expenditure?
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