Yes, definetly you can give a simple warning letter to the employee for not reporting on duty.
It has come to our attention that there are some issues that need addressed
A sample letter of recommendation can be found on various sources. This is a letter that will highlight the strengths of an employee and what makes them an ideal employee. The letter entails the achievements of the employee, period they worked and the positions they held among other things.
Here is a sample of a professional; yet to the point warning letter. Dear John Doe, It has come to our attention that your attendance to work is not in accordance with our company policies. Lateness and/or Absenteeism directly hurts the company by slowing down productivity. If these behaviors continue we may have no choice but to suspend or terminate your employment. Thank you, John Smith.
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An employment letter for a BPO employee should be written formally. The letter should include the offer of pay and schedule of the employee, along with start date.
You can ask about the employee in question and ask why the employee is no longer in their service. Keep out any information that could be used as discrimination against the employee.
Are the rules for breaks spelled out or posted so that the parameters of breaks are clear to all employees? If not, that is step one. You can't blame an employee for abuse of rules if the rules are not clear for everyone. Before writing a warning letter, the employee should have been advised verbally that he/she was breaking rules or guidelines. Then a note should be made in the employee's file of the date that he/she was advised. Only then should a warning letter be written. The letter will include the rule or guidelines for breaks and the event that you spoke to the employee. The letter should also include the result of not following the rules or guidelines. Example: The rules for personal breaks are clearly stated (during training, in the employee handbook, on the employee bulletin board, or whatever is applicable). On (day, date) I spoke to you about following the rule (guideline) for breaks. This is to let you know that I find that you are still abusing your break time. If these rules (guidelines) are not followed, the result will be (state the consequences). Everyone involved in the operation of (name the business) will appreciate your cooperation. If you have any questions, please don't hesitate to discuss this with me. Thank you.
The sample used in "Warning" by The Notorious B.I.G. is from the song "Walk On By" by Issac Hayes.
A sample letter of a show cause notice for employees who are late coming to work is good for any HR department to have on file. The letter should contain the employee's name and documentation of the days he or she was late.
A sample order and acknowledgement letter can be found on the 'Sample Letter Templates' website. The sample is not a downloadable sample but will suffice the purpose.
You can find a sample employee training plan on the following website: http://www.naceweb.org/Education/Sample_Training_Program.aspx. They have great samples.
Undertime letter sample