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expain mail merge in detail
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Steps of mail merge?
Mail Merge Step by Step Instructions for the PC Page 1 of 4 1. Open Microsoft Word 2003. 2. Go to Tools > Letters and Mailings > Mail Merge... If the task pane was closed, it will open the Mail Merge task pane. Step 1: Select Document Type 1. Under Select document type, choose Letters. 2. Click on Next: Starting document at the bottom of the task pane Step 2: Starting document 1. Selecting Use the current document will allow you to start from the current document shown on the screen. 2. Click Next: Select recipients. Note that you can always go between steps by clicking on the Next and Previous links at the bottom of the task pane. Step 3: Select Recipients 1. Select Use an existing list. 2. To find an already existing file, click Browse... and navigate your way to the file. 3. If your data source is an Excel worksheet that has data on multiple tabs, you need to select the tab containing the data you want. Click OK. 4. All the entries in the data source will now appear in the Mail Merge Recipients window, where you can edit the list of recipients. Mail Merge Step by Step Instructions for the PC Page 2 of 4 5. In the Mail Merge Recipients window, select the recipients you want by checking the boxes next to the recipients. To sort the list, click the column heading of the item you want to sort by. To filter items in the list click the arrow next to the column heading of the item you want to filter by and select any of the following: 1. Blanks display all the records in which the corresponding field is blank. 2. Nonblanks display all the records in which the corresponding field contains information. If your data source contains records that share the same information, and there are ten or fewer unique values in the column, you can filter by specific information. 6. If the arrow next to any column heading is blue, that category is screening out names. To display all the recipients again, click and blue arrows and select All. 7. To check all names in your recipients list, click Select All. To uncheck all names, click Clear All. 8. Click OK to return to the Mail Merge Wizard. 9. To change the file click Select a different list... 10. To edit the list click on Edit recipient list... (data source) 11. Click on Next:Write your letter. Step 4: Write Your Letter 1. If you are creating a form letter, type the text that you want to appear in every form letter. Insert merge fields where you want to merge names, addresses, and other data from the data source (i.e. recipient list) by clicking anywhere you want in the main document to insert the field. Then click on More Items and insert individual field Click More items... Mail Merge Step by Step Instructions for the PC Page 3 of 4 1. Select one of the following: (a) Address Fields will allow you to select from address fields that will automatically map to corresponding fields in your data source, even if the data source's fields don't have the same name as your fields. (b) Database Fields will allow you to select from fields that always take data directly from a column in a database. 2. In the Fields window, click the field you want. 3. Click Insert, and then click Close. 4. If the Match Fields window appears, Microsoft Word may have been unable to find some of the information it needs to insert the field. Click the arrow next to not matched, and then select the field from your data source that corresponds to the field required for the mail merge. If you are creating a form letter, click Next: Preview your letters. Step 5: Preview your letters 1. To preview the items in order, click the arrows under the Preview your letters heading. Mail Merge Step by Step Instructions for the PC Page 4 of 4 2. To locate a specific item, click Find a recipient..., and then enter the criteria in the Find field. 3. To change the list of recipients, click Edit recipient list..., and make your changes in the Mail Merge Recipients window. 4. Click on Next: Complete the Merge at the bottom of the task pane Step 6: Complete the Merge 1. Click Edit individual letters... 2. In the Merge to New Document window, select the records you want to merge. 3. Click OK. 4. Microsoft Word will create new merged document. 5. To personalize individual documents, scroll to the information you want to edit, and make your changes. 6. Print or save the document just as you would any regular document. Step 7: Save the Merged Letters Under most circumstances, you do not need to save the merged document. It is simpler and more useful to save the main document and merge it again if you need another copy. Below are examples of times when you might wish to save the merged document: • You wish to keep an archived copy of mailings, including to whom they were sent. • You have personalized individual letters or labels within the merge, and want to save those changes. If you do wish to save the merged document, collect the merged files into a single document by clicking Edit individual letters. In the Merge to New Document window, select one of the following: • To merge all the documents, click All. • To merge only the document that you see in the document window, click Current record. • To merge a range of documents, click From, and then type the record numbers in the From and To boxes. Click OK. Microsoft Word will open one new document that contains all the individual letters. Save the document just as you would any regular document.
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What is a mailing list also called in Microsoft Word?
Sometimes it is called a mail merge, and the result of a mail merge is a list of form letters.
What is a word field designed specifically for a mail merge?
Click Mailings tab to expand, then Start Mail Merge.
Is mail merge available in word pad?
No.
Which word's step by step guided process is use to perform a mail merge?
The Mail Merge Wizard is a step by step process to create mail merges.
Can open office base mail merge?
Absolutely - create a 'form letter' in the word processor, using the Mail merge tool - and select the database you want as the address list.
Must mail merge information must be stored in a word table?
True.
What is the name of a software package that would have mail merge?
Any good word processor will have a mail merge facility. You can interact with other applications while using it, like getting the data from a database.
Explain the following 1.table in Microsoft Word 2. Mail-Merge feature of MS-word 3. Header and footer 4. Bullets and Numbering in Microsoft Word?
A table is like a table in excel or a bunch of boxes inside a main box and they are all evenly spaced out if you want it to be. Mail Merge is if you use Access and it saves the same but personalized for each person message. And Bullets and numbering is bullets and numbering like on a spelling test.
What is the feature in MS Word helps us to send the same letter to several recipients?
Mail Merge.
What is a word processing features that produces multiple documents from a master document and a data soure?
Mail Merge.
What is mail merged?
Mail Merge is a software function that allows users the ability to create a massive number of documents from a single template.Note: See 'Related Links' for more information. Mail merge is the feature in MS word by that we can send similar letter to more than one person by simple task.
What is a data source created in Word saved as?
A data source refers to the data used in a mail merge. Typically it would be the list of names and addresses that might be used. They can be stored in a database, that Word can access to use them in the mail merge process.
