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How can you minimize or control changes to the project schedule?
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Perform during the managing phase of the project management process to its description?
Managing changes to cost, schedule, and resources - helps maintain project scope. Managing risk and issues - results in the proper handling of events during project execution. Performing project control - requires information about changes to be shared. Implementing the change control process - Keeps the project on track.
What is project time management?
The primary purpose of project time management is to develop and control the project schedule. Any project has a timeline by which it is expected to be completed and a well managed project is expected to complete by the set timelines. This is accomplished by performing the following components: 1. Define activities - Identify all the work activities that need to be scheduled to produce the project deliverables. 2. Sequence activities - Identify the dependencies among the activities that need to be scheduled so that they can be scheduled in the correct order. 3. Estimate activity resources - For each schedule activity, estimate the types of resources needed and the quantity for each type. 4. Estimate activity durations - Estimate the time needed to complete each schedule activity. 5. Develop schedule - Analyze the data created in the previous steps to develop the schedule. 6. Control schedule - Control changes to the project schedule.
How do you manage a project time?
The primary purpose of project time management is to develop and control the project schedule. Any project has a timeline by which it is expected to be completed and a well managed project is expected to complete by the set timelines. This is accomplished by performing the following components: 1. Define activities - Identify all the work activities that need to be scheduled to produce the project deliverables. 2. Sequence activities - Identify the dependencies among the activities that need to be scheduled so that they can be scheduled in the correct order. 3. Estimate activity resources - For each schedule activity, estimate the types of resources needed and the quantity for each type. 4. Estimate activity durations - Estimate the time needed to complete each schedule activity. 5. Develop schedule - Analyze the data created in the previous steps to develop the schedule. 6. Control schedule - Control changes to the project schedule.
Why should project managers be concerned about project schedule issues?
Communication
How you can monitor and control project schedule and budget?
Schedule control has a two-pronged goal; to ensure that the project is progressing on time as planned and to monitor any changes to this progress. As a project manager, you should be out in front of the project, performing the following tasks on a regular basis: • Determining the current status of the project schedule • Influencing the factors that generate schedule changes • Determining whether the project schedule has changed. For ex: if some activities are running late • Managing changes as they occur You detect a schedule change by comparing the execution time to the time in the schedule baseline, which is a major input item into the schedule control process. This is formally called Control Schedule. Controlling the project scope includes influencing factors that create changes to the scope, as well as managing change requests and controlling their impact when the change actually occurs. While controlling the scope, you focus on the following tasks: • Watch out for scope creep - Determine whether it has happened and correct the situation. Scope creep refers to scope changes applied without processing them though the change control process. • Process the scope change requests through the integrated change control process for approval. • Manage the implementation of scope changes after approval, as well as their impact across the project. Controlling cost means monitoring and controlling updates and changes to costs, budget, and the cost baseline of the project. Monitoring and controlling costs has two dimensions to it: expenditure of project funds and the work performed as a result of those expenditures. One major aspect of cost monitoring and controlling is to determine the relationship between the expenditures and the accomplishments. The cost performance depends on this relationship. The other main aspect is to control the changes to the approved cost performance baseline. To be more specific, monitoring and controlling the project cost includes the following tasks: • Influence the factors that can create changes to the approved cost baseline. • Monitor the following: o Work performed against the funds expended o Variance of cost performance from the approved baseline • Prevent unapproved changes from creeping into cost reports and expenditures. • Act to keep cost overruns within the planned acceptable limits. • Ensure the following: o Change requests are dealt with in a timely fashion and managed as they occur. o Expenditures do not exceed the approved budget by period or by total amount. Any change to the budget must be approved before implementation. • Communicate with the appropriate stakeholders about the cost associated with the approved changes. Cost is monitored and controlled by using the Control Cost process
Perform during the managing phase of the project management process to its description?
Managing changes to cost, schedule, and resources - helps maintain project scope. Managing risk and issues - results in the proper handling of events during project execution. Performing project control - requires information about changes to be shared. Implementing the change control process - Keeps the project on track.
What is project time management?
The primary purpose of project time management is to develop and control the project schedule. Any project has a timeline by which it is expected to be completed and a well managed project is expected to complete by the set timelines. This is accomplished by performing the following components: 1. Define activities - Identify all the work activities that need to be scheduled to produce the project deliverables. 2. Sequence activities - Identify the dependencies among the activities that need to be scheduled so that they can be scheduled in the correct order. 3. Estimate activity resources - For each schedule activity, estimate the types of resources needed and the quantity for each type. 4. Estimate activity durations - Estimate the time needed to complete each schedule activity. 5. Develop schedule - Analyze the data created in the previous steps to develop the schedule. 6. Control schedule - Control changes to the project schedule.
How do you manage a project time?
The primary purpose of project time management is to develop and control the project schedule. Any project has a timeline by which it is expected to be completed and a well managed project is expected to complete by the set timelines. This is accomplished by performing the following components: 1. Define activities - Identify all the work activities that need to be scheduled to produce the project deliverables. 2. Sequence activities - Identify the dependencies among the activities that need to be scheduled so that they can be scheduled in the correct order. 3. Estimate activity resources - For each schedule activity, estimate the types of resources needed and the quantity for each type. 4. Estimate activity durations - Estimate the time needed to complete each schedule activity. 5. Develop schedule - Analyze the data created in the previous steps to develop the schedule. 6. Control schedule - Control changes to the project schedule.
Why should project managers be concerned about project schedule issues?
Communication
Which of the following is not part of the project control base?
The project control base typically includes elements such as the project schedule, budget, resources, and scope. However, risk management is not typically considered as part of the project control base, although it is an important aspect of project management.
How you can monitor and control project schedule and budget?
Schedule control has a two-pronged goal; to ensure that the project is progressing on time as planned and to monitor any changes to this progress. As a project manager, you should be out in front of the project, performing the following tasks on a regular basis: • Determining the current status of the project schedule • Influencing the factors that generate schedule changes • Determining whether the project schedule has changed. For ex: if some activities are running late • Managing changes as they occur You detect a schedule change by comparing the execution time to the time in the schedule baseline, which is a major input item into the schedule control process. This is formally called Control Schedule. Controlling the project scope includes influencing factors that create changes to the scope, as well as managing change requests and controlling their impact when the change actually occurs. While controlling the scope, you focus on the following tasks: • Watch out for scope creep - Determine whether it has happened and correct the situation. Scope creep refers to scope changes applied without processing them though the change control process. • Process the scope change requests through the integrated change control process for approval. • Manage the implementation of scope changes after approval, as well as their impact across the project. Controlling cost means monitoring and controlling updates and changes to costs, budget, and the cost baseline of the project. Monitoring and controlling costs has two dimensions to it: expenditure of project funds and the work performed as a result of those expenditures. One major aspect of cost monitoring and controlling is to determine the relationship between the expenditures and the accomplishments. The cost performance depends on this relationship. The other main aspect is to control the changes to the approved cost performance baseline. To be more specific, monitoring and controlling the project cost includes the following tasks: • Influence the factors that can create changes to the approved cost baseline. • Monitor the following: o Work performed against the funds expended o Variance of cost performance from the approved baseline • Prevent unapproved changes from creeping into cost reports and expenditures. • Act to keep cost overruns within the planned acceptable limits. • Ensure the following: o Change requests are dealt with in a timely fashion and managed as they occur. o Expenditures do not exceed the approved budget by period or by total amount. Any change to the budget must be approved before implementation. • Communicate with the appropriate stakeholders about the cost associated with the approved changes. Cost is monitored and controlled by using the Control Cost process
What are key principles of the Perform Integrated Change Control process?
-Project managers need a method for identifying changes -Project managers should implement only approved changes -Project managers' main activity in change control is reviewing, assessing, and deciding on change requests -Project managers must address changes promptly.
What is a project engineer?
An engineer that has full responsibility and authority of the entire project from conception to completion. Responsible for schedule, budget, changes, deliverables, an updating stakeholders.
How does earned value give a clearer picture of project schedule?
SPI > 1: Project Ahead of schedule SPI = 1: Project on Schedule SPI < 1: Project behind Schedule
How can you minimize or control changes to project schedules?
The first step in establishing a project is to estimate how long each activity will take, from the time it is started until the time it is finished. This duration estimate for each activity is the time for the work to be done plus associated waiting time. It's a good practice to have the person who will be responsible for performing a particular activity make the duration estimate for that activity. This generates a commitment from that person and avoids bias that may be introduced by having one person make the duration estimates for all the activity. An activity duration estimate must be based on the quantity of resources expected to be used on the activity. The estimate should be aggressive, yet realistic. Throughout the performance of the project some activities will take longer than their estimated duration, others will be done in less time than their estimated duration, and a few may conform to duration estimates exactly. Over the life of a project that involves many activities, such delays and accelerations will tend to cancel out one another. In order to establish a basis from which to calculate a schedule using the duration estimates for the activities, it's necessary to select the estimated start time and required completion time for overall project. These times define overall window or envelope, of time in which the project must be completed. The projects required completion time is normally part of the project objective and stated in the contract. Once the, estimated duration for each activity in the network and an overall window of time in which the project must be completed, you have to decide whether the activities can be done by the required completion time. An ever enjoyable aspect of managing a project is the control the project schedule. The managing and maintaining the schedule proactively is your best way to assure the project comes in on time. In order to be proactive about this process there are some inputs that one needs to understand. The inputs are: The Schedule Baseline - The schedule baseline is the current approved version of the project schedule which provides a basis for comparing and reporting on the project performance. The project schedule details the planned start and end dates for the activities. Performance Reports - Performance reports are first and foremost a communication mechanism to list what work has been performed by whom. A good performance report should show the planned and actual dates and duration of work activities Schedule Management Plan - The Schedule Management Plan details how changes to the schedule can be made and under which conditions such changes are allowed. Project Manager, Project Sponsors, and Functional Managers should adhere to the scheduling guidelines explained within the schedule management plan. Approved Change Requests - Approved schedule change requests are an input because the schedule needs to be revise to reflect the approved changes to the project schedule.
What activity might you perform during the Controlling phase and describe this activity?
Managing risk and issues - Ensures events that occur during project execution do not seriously damage the project's chances for success. Performing project control - manages technical performance. Implementing the change control process - results in the sharing of important information as the project work is being done. Managing changes to cost, schedule, and resources - attempts to maintain project scope.
What are key principles of the perform integrated change control?
Project managers need a method for identifying changes Project managers should implement only approved changes Project managers must address changes promptly Project managers' main activity in change control is reviewing, assessing, and approving or rejecting change requests
