Name five parts of a business letter?

Answer 1

You first put your own name and address in the top right hand corner (if you are not using letterhead or pre-printed stationery), then leave a space blank and put the date:

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All business letters follow the same format:

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date

name & title of addressee

company or organization name

address of company or organization

city, state zip

Dear addressee,

First paragraph: State why you are writing. That is all, one or two sentences will do.

Second paragraph: State your supporting information for the above. Keep it to the point. If you have more than two or three pieces of information, use bullets. You can occasionally use two paragraphs here if you have a more lengthy explanation. This is all you need for the body of the letter.

Third paragraph: Tell the addressee how you want them to respond or what you want to do. It's call the "call to action" sentence and one clear sentence will do. For next (and) last sentence, give your contact information; your phone number, e-mail address, or mailing address, whichever is appropriate. This contact information should be the last line of your letter so that it will be easy for the addressee to see.

Close with "Thank you" or "Sincerely",

Print or type your name and sign above it.

Answer 2

Words

Strong words

Familiar Words

Short Words

Concrete Words

Active Words

Camouflaged Words

Technical Words

Unnecessary Words

Phrases

Replaceable Phrases

Infinitive Substitutes

Obsolete Phrases

Sentences

Short Sentences

Pompous Sentences

Overloaded Sentences

Undue Enthusiasm

Crowded-Together Sentences

Hedging Sentences

Pronoun Starters

Parallelism

Awkward Pointers

Misassembled Sentences

Paragraphs

Paragraph Unity

Topic Sentences

Short Paragraphs

Answer 3

the important features of a business letter is that you have to have the first pargragh as your question 2nd as your or what you love about them 3rd about what and wene you go there last but deffeny not least the 4th pargragh you refriase of how good they are then send it to them. thatsn how u write a business letter to your favorite resturant!!!!!!!!!!!!!!!! Love, Courtney Lynn Smith --------------- More importantly, spelling, punctuation and the use of ONE needed punctuation mark! ;)

Answer 4

Parts of a business letter:

1. letterhead (or senders address for plain paper),
2. date,
3. inside address,
4. reference line (if applicable)
5. salutation,
6. body,
7. complimentary close
8. signature
9. name of sender printed or typed
10. enclosures listed (if applicable)

Answer 5

Parts of a business letter:

• Letterhead or sender's address.
• Date the letter is written or sent.
• Inside address, the name (optional), title (optional), organization name and address.
• Reference line (optional), preceded by 'RE:' state the subject of the letter, or the applicable account, invoice, document, case (etc.) number.
• Salutation(greeting): Unless the person is a close associate, never use just the first name; use 'Dear Mr. Jones', 'Dear Sir/Madam' (if name/s unknown), or title of person if known, 'Dear Prof. Jones'. Always use a formal greeting for a business letter.
• Body of letter:

first paragraph, state why you are writing the letter.

second paragraph, state the information supporting your inquiry, request, advisory, sales information, etc. Only use more than one paragraph if there is a lot of related information, or use bullets if possible.

third paragraph, tell the recipient what you want them to do, giving them any information necessary for them to follow through (phone number, email address, third party, etc.). Always thank them for their time and/or effort. If you're not asking for a response, just thank them.

• Complimentary closing: such as 'Sincerely' or 'Best Regards', etc.
• Signature of sender.
• Typed or printed name of sender, with title if applicable.

• Enclosures, if applicable, list any thing included with the letter.

Answer 6

The "attitude" of a business letter is one of professionalism. No cutesy or fluff stuff. The letter has to be serious and very focused on only a few points. This isn't an essay, so use words sparingly. This letter is about your business self. How do you want to be understood? How should the reader see you? What points are you trying to make, and are they clear and understandable?

The 'attitude' of a business letter is goal oriented. A business letter should use professional language (not casual, not overly formal, not overly wordy). Good spelling and grammar are important to business writing (use spell check if you have it).

To construct a goal oriented business letter:

• Start the first paragraph with the purpose of the letter, be concise, no more than two sentences.
  • I'm writing to advise you...
  • This letter is to request...
• The second paragraph should give the supporting information for the recipient to evaluate your purpose. If there are more than two or three points or facts, use bullets. If further information is required, use two paragraphs. Keep it simple and don't go off target of your purpose.
• The third paragraph is called the 'call to action' paragraph. State simply what you expect the recipient to do or what you expect as a result of your letter (if applicable); provide your contact information; give any deadlines or dates that are important to your purpose. Close by thanking the recipient for their time and effort (even if it is a letter of complaint).

If there are enclosures to be included, don't repeat the content of the enclosure(s), simply refer to them and what the recipient should look for contained in them. If your letter is a complaint, avoid angry language or threats. Keep it simple. This format is designed for a positive response or even when the answer is no, to leave a good impressionfor further communication.

Provided is a link to a page of samples.
A business letter is any letter to inquire, inform, or request to a business entity or for business purposes to a private individual or individuals. A business letter should include:

· Date (always)

· Name and address (title and/or company if applicable) of the party that the letter is directed to.

· Reference line (optional), a statement of the main focus of the letter, or number of an account, invoice, or other pertinent quick reference for the recipient to identify the matter about which you are writing.

· First paragraph is to state the reason for writing the letter.

· Second paragraph to give the facts of your inquiry, request, or the information necessary to support your reason for the letter, for the recipient to know or follow up if necessary. A second paragraph can be more than one paragraph if the pertinent information warrants it or bullets may also be used to make a number of points more identifiable.

· Third paragraph is the conclusion. If you are expecting a response or action taken, then you must state what you expect (if you leave the recipient guessing, they may do nothing); this type of conclusion to a business letter is the 'call to action' paragraph. You must include clear contact information for the recipient to be able to follow through. If the letter is for the purpose of providing information only, the conclusion may be a one sentence summary and include polite language thanking the sender for the inquiry or provide the sender contact information if further inquiries are necessary.

· Closing; traditional closing statements are 'Sincerely' or 'Yours Truly' above your name but you can use a phrase of your own if you find these unsuitable. Your name should be typed or printed under this closing with enough space between for you to sign the letter.

A business letter should include all of these elements and should be limited to these elements. Not providing an element could reduce the effectiveness of the letter or fail to get an appropriate response. Including information that strays from the goal of the letter may camouflage to purpose of the letter and the result you are trying to accomplish.

Answer 7

Here are a selection of sample business letters (ie. letter templates) that cover a variety of issues. See the external link for details.

Answer 8

When you write a business letter it is important that you get directly to the point. You also want to make sure you spell check your letter and use appropriate grammar.

Answer 9

Be polite, informative, busniess-like, and use big words.