The different types of documents that you produce and the document styles you should use?

Answer 1

MEMO

The format will include To…….. From………Ref………... Date………… and then the relevant information being communicated.

LETTER

Printed on company headed paper, listing ref, date, name, address, subject, letter content, yours faithfully/yours sincerely, signature, name & job title, Enc (if applies). Also if the letter is confidential this must be stated.

REPORT

Title, introduction, body of report, a conclusion, consistency of format is essential i.e. using the same paragraph spacing and font style/size throughout content of report.

RESULTS

This may apply if you work in a medical environment. Accuracy is 100% essential for this type of document. A mis-spelt medical word or incorrect name can change the whole meaning someone's medical results and this could have major implications for the person and the company. Therefore checking of this type of document requires extra care and normally is checked by another person before being distributed.

MINUTES

Will include the title of the meeting, the date it was held, the names of the people who attended and were absent i.e. apologies, The main issues discussed will then be listed and what action needs to take place.

AGENDA

Will include apologies for absence, minutes of previous meeting, matters arising, any other business, date and time of the next planned meeting.

FORMS

Will be formatted in way that is consistent with other in house documents. The purpose of the form will be taken into account and who the intended users will be; creating forms may require several drafts before agreeing on a final agreed copy.

Answer 2

Personal papers, memos or letters are examples of the type of documents that can be produced. The list is varied and long. From documents that shape societies (such as treaties, manifestos and plays) to documents that offer empirical data (such as reports and some newspaper and magazine articles) documents vary by content and objective. Documents vary by type, function and size. Personal essays, legal documents, organizational or business documents, research or historical documents are examples of documents used by individuals, organizations, governments and corporations to collate and present research, data, statistics and other information, including course objectives, policies and procedures and business plans.

Good Luck

Lauren :*

Answer 3

Do your own research and read through your course documents, use your brain and come up with your own answers. If not speak to your tutor for guidance or post on student's` forum for advice. Don't expect others to do your work for you.