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There is a chance of a duplicate payment to a vendor whenever using a rush or manual check method of payment?
Wiki User
∙ 7y ago
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.
Other common causes for duplicate payments include:
- Duplicate entries in vendor file
- Control Violations
o New staff lacks a clear understanding of controls
o No purchase order and/or payment approval process in place
o Check requests submitted before receiving an invoice
- Human Errors
o Transpositions and mistakes such as keying a zero as the letter O
- Multiple Submissions of Invoices
o Vendor issues duplicate invoice by mistake
o Fraudulent activity where duplicates are made to look like an accident
- Different Invoice Payment Methods
o Paying different invoice versions - original, email, fax, scanned, printed
o Vendors initiating new methods of invoicing -- automatic, email, portals
Mose Ziemann
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There is a chance of a duplicate payment to a vendor whenever using a rush or manual check method of payment.?
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.Other common causes for duplicate payments include:Duplicate entries in vendor fileControl Violationso Inexperienced temporary staff make simple errorso New staff lacks a clear understanding of controlso No purchase order and/or payment approval process in placeo Check requests submitted before receiving an invoiceHuman Errorso High volume of invoices with not enough staff causes lack of attention to detailo Transpositions and mistakes such as keying a zero as the letter OMultiple Submissions of Invoiceso Caused by delay in paymento Vendor issues duplicate invoice by mistakeo Fraudulent activity where duplicates are made to look like an accidentDifferent Invoice Payment Methodso P-Cards are used to pay previously paid invoiceso Paying different invoice versions - original, email, fax, scanned, printedo Vendors initiating new methods of invoicing -- automatic, email, portals
A proper manual payment certification includes whose signature on a government credit card?
Explain the situation clearly
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From an accounting manual for a university - with many definitions for various payment terms I found this:2% 10 and 25th =2% discount allowed on payments made on or before the 25th of the month for invoices issued the first half of the month; 2% discount allowed for payments made on or before the 10th of the succeeding month for invoices issued the last half of the month.(an accounting manual, the Disbursements: Discount Terminology section)http://www.ucop.edu/ucophome/policies/acctman/d-371-23.pdf.
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Manual accounting systems have several disadvantages. The most obvious are that manual systems are slow. And by being slow, the manual system does not operate in real time. Also, manual systems are more prone to error.
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Is There a chance of a duplicate payment to a vendor whenever using a rush or manual check method of payment.?
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.Other common causes for duplicate payments include:Duplicate entries in vendor fileControl Violationso Inexperienced temporary staff make simple errorso New staff lacks a clear understanding of controlso No purchase order and/or payment approval process in placeo Check requests submitted before receiving an invoiceHuman Errorso High volume of invoices with not enough staff causes lack of attention to detailo Transpositions and mistakes such as keying a zero as the letter OMultiple Submissions of Invoiceso Caused by delay in paymento Vendor issues duplicate invoice by mistakeo Fraudulent activity where duplicates are made to look like an accidentDifferent Invoice Payment Methodso P-Cards are used to pay previously paid invoiceso Paying different invoice versions - original, email, fax, scanned, printedo Vendors initiating new methods of invoicing -- automatic, email, portals
Is there a chance of duplicate payment to a vendor whenever using a rush or manual check method of payment?
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.Other common causes for duplicate payments include:Duplicate entries in vendor fileControl Violationso Inexperienced temporary staff make simple errorso New staff lacks a clear understanding of controlso No purchase order and/or payment approval process in placeo Check requests submitted before receiving an invoiceHuman Errorso High volume of invoices with not enough staff causes lack of attention to detailo Transpositions and mistakes such as keying a zero as the letter OMultiple Submissions of Invoiceso Caused by delay in paymento Vendor issues duplicate invoice by mistakeo Fraudulent activity where duplicates are made to look like an accidentDifferent Invoice Payment Methodso P-Cards are used to pay previously paid invoiceso Paying different invoice versions - original, email, fax, scanned, printedo Vendors initiating new methods of invoicing -- automatic, email, portals
There is a chance of a duplicate payment to a vendor whenever using a rush or manual check method of payment.?
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.Other common causes for duplicate payments include:Duplicate entries in vendor fileControl Violationso Inexperienced temporary staff make simple errorso New staff lacks a clear understanding of controlso No purchase order and/or payment approval process in placeo Check requests submitted before receiving an invoiceHuman Errorso High volume of invoices with not enough staff causes lack of attention to detailo Transpositions and mistakes such as keying a zero as the letter OMultiple Submissions of Invoiceso Caused by delay in paymento Vendor issues duplicate invoice by mistakeo Fraudulent activity where duplicates are made to look like an accidentDifferent Invoice Payment Methodso P-Cards are used to pay previously paid invoiceso Paying different invoice versions - original, email, fax, scanned, printedo Vendors initiating new methods of invoicing -- automatic, email, portals
Is there is a chance of a duplicate payment to a vendor whenever using a rush or manual check method of payment?
While there is always a chance of a duplicate payment being made to a vendor, it is more likely to occur when rushing. Slow down and take time to do it right. It is also more likely when manual checks are written.Other common causes for duplicate payments include:Duplicate entries in vendor fileControl Violationso Inexperienced temporary staff make simple errorso New staff lacks a clear understanding of controlso No purchase order and/or payment approval process in placeo Check requests submitted before receiving an invoiceHuman Errorso High volume of invoices with not enough staff causes lack of attention to detailo Transpositions and mistakes such as keying a zero as the letter OMultiple Submissions of Invoiceso Caused by delay in paymento Vendor issues duplicate invoice by mistakeo Fraudulent activity where duplicates are made to look like an accidentDifferent Invoice Payment Methodso P-Cards are used to pay previously paid invoiceso Paying different invoice versions - original, email, fax, scanned, printedo Vendors initiating new methods of invoicing -- automatic, email, portals
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Explain the situation clearly
