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1. The stated purpose of the trip must be approved by the boss. These trips are usually planned for during the budget process or approved for training or collaboration purposes.
2. The trip must be funded. A purchase order for flights, any fees, hotel and car must be put through.
3. Make the reservations and use the billing information above. Within this item, check with the person making the trip that the arrangements are suitable.
4. Verify arrangements and give copies of confirmation to traveler.
5. Traveler collects receipts for hotel, car and allowable meals. An expense report may also need to be filled out and signed.
6. The expense report is taken to Accounts Payable, approved for payout and a check is printed.
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