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(in the US) These may differ from state-to-state and according to whether the shcool is public or private, and/or if it is private but receiving public funding. Try the below link to see if it might be of assistance to you:

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Q: What are the legal requirements for maintaining student records at a university?
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How long must a university legally maintain student records?

If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.If you were an enrolled student the records must be kept forever. Even when a school closes, the records must be maintained either at another institution or the state.


What the policy for grading and maintaining student records Permanent record folders Subject related progress chart?

School records, permanent records, progress reports are to be kept in the school records office or with the administration officer in charge of student records. They are to be considered personal documents and kept in a locked file cabinet. When teachers need to see or use them they need to check them out. At the end of the school year student documents will be updated with current addresses, phone numbers, grades, test score results, behavioral problems, teacher observations, and if special education is required a copy of the student study form and IEP are included.