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Q: What are the uses of vote book in public sector accounting in Ghana?
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What is vote book in public sector accounting?

Public sector accounting is Government accounting. They have a tradition of calling a General Ledger account code a Vote Code. It is usually Cash Accounting as distinct from Accrual Accounting. The Vote Book is the Cash Book. The Chart of Accounts is the Chart of Vote Codes. As an example, the GL account code structure may be Fund Code and Vote Code. The Fund Code is the bank account and may be "G" for General Fund. The Vote Code may be 2101 where the first character 2 is for expense (1 is for Income) and 2101 may be for PURCHASES- OFFICE. They are very concerned about Budgets and Actuals with Monthly reporting showing how Actuals are performing against Budgets. The objective is not profit and loss but spending the whole budget by the end of the budget year.


What is vote book in public sector?

Public sector accounting is Government accounting. They have a tradition of calling a General Ledger account code a Vote Code. It is usually Cash Accounting as distinct from Accrual Accounting. The Vote Book is the Cash Book. The Chart of Accounts is the Chart of Vote Codes. As an example, the GL account code structure may be Fund Code and Vote Code. The Fund Code is the bank account and may be "G" for General Fund. The Vote Code may be 2101 where the first character 2 is for expense (1 is for Income) and 2101 may be for PURCHASES- OFFICE. They are very concerned about Budgets and Actuals with Monthly reporting showing how Actuals are performing against Budgets. The objective is not profit and loss but spending the whole budget by the end of the budget year.


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